LTC Olathe Administrative Assistant

Job Description

Job Description

Here we GROW Again!!

AuBurn Long Term Care Pharmacy has an opening for a dedicated professional to join our team. Located in Olathe, KS, our closed-door pharmacy serves local nursing homes, group homes and other similar facilities. We have an immediate need for a Full-Time LTC Administrative Assistant. Must be available to work Monday through Friday 8am-5pm up to 40/hrs a week.

The LTC Administrative Assistant serves as the point person for all visitors and callers and provides operational support for LTC staff. The LTC Administrative Assistant also maintains daily office operations by receiving and distributing communications, maintaining supplies and equipment, picking up and delivering items, and providing excellent service to internal and external customers.

Key Areas of Responsibility:

Customer Care Duties

1. Welcome customers, staff, business associates, and service personnel who contact the LTC Pharmacy in person or by phone.
2. Actively and passionately communicate the AuBurn Pharmacy vision to customers, staff, and others in a professional, respectful, friendly, and engaging manner.

Office and Administrative Duties

1. Maintain the lobby and vestibule areas includes watering plants, dusting, vacuuming and sweeping as needed.
2. Maintain employee break room, including washing dishes.
3. Ensure that the conference room and other common areas remain clean and presentable at all times.
4. Sort and distribute mail and other incoming and outgoing materials and supplies.
5. Daily deposit and payment posting
6. Work with all departments to complete assigned projects.
7. Assist in making travel, meeting and event arrangements, and planning internal events.
8. Ensure operation and availability of office equipment, includes initiating repair calls and communications with staff regarding status of equipment.
9. Researching and obtaining pricing for replacement office equipment as needed.
10. Verify, order and distribute office and cleaning supplies as needed.

Marketing and Advertising Support Duties

1. Assisting with planning, preparation and communications of trade shows and on-site events

Required Skills, Traits, and Behaviors:

This position requires a passion for delivering world-class customer service, including excellent communication skills and the ability to interact positively and collaboratively with internal and external customers.

The Administrative Assistant must be:

• Receptive to people from diverse backgrounds
• Flexible and able to change tasks quickly
• Tolerant of frequent interruptions
• Discrete, honest, and ethical
• Proactive, self-motivated, and highly productive
• Detail oriented and organized
• Able to recognize and solve problems with little assistance
• Able to take direction and constructive criticism well
• Able to work effectively under pressure
• Able to multi-task and prioritize multiple projects

Required Background, Experience and Credentials:

• Computer literate; includes proficient use of MS Office
• 1 – 2 years of office experience required
• High school diploma or equivalent (GED)
• 1 -2 years of customer service experience
• Pharmacy experience preferred
• Ability to obtain State Pharmacy Technician registration preferred

If you are a friendly, loyal, and hard-working team player and appreciate a family-oriented work environment, we may have a home for you at AuBurn Pharmacy! We offer competitive pay, benefits, paid time off, store discounts and 401k match.