Executive Assistant

Job TitleDuration: 6 months (with possible extension)Job DescriptionExperience supporting senior leaders or executives Strong organizational, project coordination, and stakeholder management skills Excellent communication and discretion when handling sensitive information The ability to manage multiple priorities in a fast-paced environmentPurposePerforms administrative, clerical & process support. Assists the VP/Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking. This position will work alongside the VP/Director & require a high level of confidentiality.Essential FunctionOwn & lead projects as assigned under direction of department leader, to include ensuring project is managed from origination through completion within the defined scope, cost & time constraintsOwn calendar, manage schedules, anticipate needs & effectively manage department leader's time, to ensure the needs of the customer are metMaintain and create reports &department metrics using various tools such as Microsoft Excel/PowerPoint/Teams, SharePoint, etc.Ability to plan, design & execute both moderate to large scale meetings/off-site events, as well as virtual meetings & eventsCreate, design and/or edit presentations for meetings/eventsPlan all internal meetings & events for the department, to include managing the agenda, logistics, presentations, coordinating output & actions and catering/organizing off-site dinnersPrepare & submit expense reports on behalf of management in complianceManage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reservedSupport the Public Affairs and Communication team with tasks & social activities as neededOrder & maintain supplies needed to support the the Public Affairs and Communication TeamSet-up & maintain 5S standards for documentation, admin & storage areasSupport social media campaigns related to Viva Engage Page and other department related social media outletsSuggests & implements process improvement & standardization updatesExercise excellent communication skills to represent the departmentPerform a wide range of administrative duties highly confidential in naturePartner & collaborate closely with local colleaguesFollow all safety & environmental requirements in the performance of dutiesCreate and Manage batch recordsFollow all safety & environmental requirements in the performance of dutiesOther accountabilities, as assignedPhysical RequirementAbility to work in an open office environment with the possibility of frequent distraction.QualificationBachelor's Degree from an accredited university in a related field of study requiredMay consider an Associate's degree from an accredited university with a minimum of two (2) years of experience in an administrative field required, preferably in a pharmaceutical environmentMay consider a High School Diploma or equivalent with a minimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environmentMinimum of four (4) years of experience in an administrative field preferred, preferably in a pharmaceutical environmentAbility to problem solve & navigate complex assignments preferredStrong knowledge & experience using Microsoft Office applications including: Word, Excel, PowerPoint & Outlook requiredPharmaceutical experience a plusDemonstrates excellent organizational & planning skills with a high level of attention to detail preferredAbout US Tech SolutionsUS Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To learn more about US Tech Solutions, please visit . US Tech Solutions is an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.AI StatementBy applying, you acknowledge that AI-assisted tools may be used during hiring.