Portfolio Operations Associate

Job description

Our award-winning wealth management team is seeking an experienced Portfolio Operations Associate, motivated by continued career growth, to join them in Lake Forest, IL! Mowery & Schoenfeld encourages a firmwide entrepreneurial spirit. This provides pathways to those seeking outstanding career growth and advancement!

If you thrive in a fast-paced environment, love optimizing processes, and have a passion for delivering operational excellence in wealth management—this role is for you.

Key Responsibilities:

· Data Management: Maintain accurate, real-time client data across portfolio systems and CRM platforms.

· Trading & Rebalancing Support: Assist with trade execution and reconciliation in Tamarac. Support model implementation and portfolio rebalancing.

· Client Reporting: Generate, audit, and deliver performance reports, billing statements, and other client-facing materials using Tamarac Reporting and Excel.

· Process Improvement: Identify inefficiencies and recommend enhancements to streamline workflows and boost operational agility.

· Compliance & Documentation: Ensure all activities align with regulatory standards and internal compliance protocols.

· Account Administration: Open and maintain client accounts (primarily via Fidelity), and manage transfers, distributions, and money movement as needed.

Job requirements

Experience: 3+ years in a similar operations role within a registered investment advisor (RIA) or wealth management firm.

Technical Proficiency:

· Proficient in Tamarac Reporting/Trading and Fidelity Wealthscape (required).

· Advanced Excel skills and data analysis capabilities.

· Familiarity with CRMs and document management systems is a plus.

Core Skills:

· Exceptionally organized and detail-oriented.

· Strong problem-solving and prioritization abilities.

· Comfortable working independently and collaboratively.

Preferred Extras:

· Experience with other custodians (e.g., Schwab).

· Knowledge of performance reporting, fee billing, or compliance workflows.

· Exposure to financial planning or risk analysis tools.

Mowery & Schoenfeld, LLC is an accounting, advisory, and IT services firm headquartered in Lincolnshire, Illinois, with satellite offices in the Chicago Loop, Downtown Miami, and the Philippines. Our organization is focused on providing personalized service to each client, building a lasting and trusted relationship. Made up of 20 partners and over 200 total employees, Mowery & Schoenfeld ranks among the top ten firms in Illinois and recently named one of the largest accounting firms in Chicago by Crain’s Chicago Business.

We take culture seriously by providing a supportive environment focused on growth. Our Firm has been named a Best Firms to Work For by Accounting Today, a Best Firms for Women by Accounting Today, and a Best Place to Work in Chicago by Crain’s Chicago Business. Mowery & Schoenfeld offers comprehensive tax, assurance, transaction advisory, outsourced accounting, wealth management, international onboarding, business advisory services, as well as managed IT services through our partnership with Xamin, Inc.

Through our M&S Cares program, we prioritize giving back and provide opportunities for our team to support our larger community. We are grateful to be recognized with the Illinois CPA Society's Time and Talent Public Service Volunteerism Award, awarded to only one firm each year.

We are always looking for employees with a focus on growth, community, and superior client service to join our team.

Mowery & Schoenfeld is an equal opportunity employer. We do not discriminate against any employee or job applicant because of race, color, religion, national origin, sex, physical or mental disability, or age.

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