Business Office Administrative Associate, Butler School of Music

Business Office Administrative Associate, Butler School of Music

Provides high-level administrative and customer support to staff, faculty and vendors in the Butler School of Music. Responsible for various administrative duties including accounts payable, travel, procurement, vendor set-up and record-keeping.

• Accounts Payable: Process vendor invoices, entertainment reimbursements, and commercial card and travel card statement payments, including collection of supporting receipts.
• Travel: Process travel authorizations and travel reimbursements for faculty, students, and staff including cash advance requests and reconciliation.
• Procurement: Create purchase orders, contracts, and UT Market carts. Process commercial card and travel card charges.
• Vendor Identification: Create an update vendor profiles (GGV), process Payee Information Forms (PIFs), update payment methods, and prepare payment documentation.
• Business Processing and Record Keeping: Verify accuracy of account numbers and define codes. Coordinate with the Office of Accounting and BSOM faculty by providing consistent, timely and reliable communication. Maintain filing systems, spreadsheets, and financial records.
• Other administrative duties as assigned.

Bachelor's Degree

One year experience working in an administrative office

Demonstrated knowledge of Microsoft Office Suite tools (in particular, Excel)

Required Competencies:

• Initiative
• Effective Communication
• Teamwork
• Accuracy and Attention to Detail
• Manage Multiple Priorities
• Service Excellence
• Growth and Development Mindset
• Problem Solving

Previous experience working in a higher education administrative office.

Previous experience with University of Texas business applications (e.g., DEFINE).

$47,000+ depending on qualifications

• 5 days in-person for at least first 45-days followed by 4 days in office minimum as per supervisor approval.
• Prolonged screen time.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.

M-F, 8am 5pm

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

The University of Texas at Austin Staff