Supply Chain Coordinator

Supply Chain Coordinator

Software Guidance & Assistance, Inc., (SGA), is searching for a Supply Chain Coordinator for a contract assignment with one of our premier Utility Services clients in Tampa, FL.

Responsibilities

The Supply Chain Coordinator supports the operational and administrative functions of the supply chain department for the largest natural gas utility in Florida. Will focus on fleet and facilities management. This role ensures efficient coordination of procurement activities, asset tracking, vendor support, and financial processes. The coordinator plays a key role in maintaining data accuracy, supporting reporting needs, and serving as a backup resource across the supply chain team.

• Coordinate day-to-day supply chain activities related to fleet and facilities management, including facilities service scheduling, fleet asset tracking, and vendor communication.
• Use multiple systems, including SAP, AVL (Automatic Vehicle Location), and fleet management platforms like Holman/ARI, to oversee and track fleet operations and facilities data.
• Create and process Purchase Requisitions (PRs) in alignment with company policies and operational needs.
• Monitor invoices from submission to payment, ensuring comprehensive documentation, accurate coding, and prompt resolution of any discrepancies.
• Facilitate invoice payment procedures by working collaboratively with finance teams and vendors to guarantee precise and timely payments.
• Maintain organized records of procurement, fleet, and facilities transactions to support audits and compliance requirements.
• Generate and analyze routine and ad hoc reports related to fleet utilization, expenses, facilities operations, and supply chain performance.
• Assist with budget tracking and cost control initiatives for fleet and facilities expenditures.
• Ensure compliance with internal controls, company policies, and regulatory requirements.
• Serve as a backup coordinator for the supply chain department, providing cross-functional support as needed.
• Direct Supervision: None
• Indirect Supervision: Supplier Management
• Key Internal: Operations (members of field management), Engineering and Construction Team Members, Supply Chain Management team
• Key External: Suppliers (Holman, AssetWORKS AVL, vehicle dealerships, etc.)

Required Skills

• Bachelor's degree in business, supply chain, or related field
• 3 years of procurement or supply chain
• Strong analytical ability, organizational skills, effective communication, attention to detail, and ERP system familiarity
• Experience in supply chain, coordination, fleet management, facilities coordination, or administrative operations preferred
• Experience with purchase requisition creation, invoice tracking, and payment processing
• Strong organizational and multitasking skills with high diligence
• Proficiency in Microsoft Office Suite, particularly Excel for reporting and data analysis
• Effective communication and problem-solving abilities
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Leadership Competencies: Speaks on Safety, Health, and the Environment; Takes Ownership and Acts with Integrity; Drives Operational Excellence for Customers; Build Strong Collaborative Relationships; Develop People and Teams; Cultivate Innovation and Embraces Change; Thinks Strategically and Exercises Sound Judgment
• Office environment; In office four days, one day remote; meetings in various locations; occasional overtime/weekend/on-call support
• The applicant must be capable of sitting for long durations; work is performed in typical office settings, with occasional weekend, overtime, or emergency response as required. A valid driver's license is required for operating a motor vehicle.

Preferred Skills

• Admin skills with SAP, MS Office, AVL, and fleet management platforms
• A Demonstrated knowledge of procurement regulations, contractual terms, and enterprise resource planning (ERP) systems such as SAP and Oracle
• Analytical skills, familiarity with ERP systems, meticulous, organizational and communication skills
• Basic understanding of procurement regulations, contract terms.