Secretary 3 - Student Services

Secretary

Assignment: Secretary 3 - Student Services

Minimum Qualifications:

• A high school diploma or equivalent
• Three (3) years documented experience in a clerical or paraprofessional position
• Physical Requirements: Ability to perform essential functions and tasks which may include exerting up to 20 pounds of force occasionally and/or 10 pounds of force as frequently as necessary; lifting, crawling, kneeling, bending, stooping, pulling, and pushing, if required
• Satisfactory clearance of a criminal history records check and drug screening

Additional Desired Job Qualifications:

• Advanced knowledge and experience in data collection, management, and reporting using Microsoft Excel and Google Workspace applications (Google Forms, Google Sheets, and Google Docs)
• Ability to analyze data, maintain confidential records, create reports, and use technology effectively to support organizational goals and compliance requirements

Primary Performance Responsibilities:

• Performs advanced word processing and Excel functions
• Sorts and files correspondence, reports, waivers, and other materials
• Maintains budget and understands payment procedures
• Maintains filing system, including confidential files
• Processes incoming correspondence as directed
• Maintains effective working relationship with other employees, parents, and community members
• Orders and maintains office supplies
• Computes data from listing, reports, or other records; assembles data in appropriate form for use in completing required reports
• Types and proofreads letters, memoranda, reports and other assigned material
• Scans documents for paperless storage
• Sorts and distributes mail
• Screens and refers office callers; takes telephone messages
• Cross trains co-workers in job related responsibilities
• Schedules and prepares meetings/workshops for school counselors, YMHAT trainings, MTSSBehavior, Threat Management, and individuals from outside agencies (DCF, Heartland for Children, Peace River Center, Tri-County Health and Human Services, DJJ, Youth & Family Advocates)
• Directs callers, visitors, school administrators, teachers and other individuals
• Supports psychologists, social workers and mental health counselors with Medicaid documentation
• Records YMHAT required training documentation in personnel database
• Submits training records for YMHAT training to The National Council

Additional Duties:

• Performs all other duties as assigned

Term: Length of contract and number of hours worked are determined by specific allocation as approved annually during planning-budgeting process

Appraisal: Performance will be appraised annually in accordance with The School Board of Highlands County policies

Paygrade: According to the School Board of Highlands County Non-instructional Support Personnel Salary Schedule

Non-Discrimination Statement: Except as provided by law, The School Board of Highlands County shall not on the basis of race, color, religion, gender, age, marital status, disability, political or religious beliefs, national or ethnic origin, or genetic information, exclude individuals from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity in any employment condition or practice, or be denied equal access to school facilities if the organization is The Boy Scouts of America or other patriotic youth groups.

General Qualifications for All Personnel: All applicants for positions offered by the School Board of Highlands County will be evaluated for possession of the following personal qualities: Honesty, dependability, punctuality, accuracy, and diligence on the job Ability to relate well to fellow workers, parents, students, and the general public Habits of dress, grooming, and personal conduct suitable to the work site and school environment Willingness to use professional practices appropriate to public service and school settings Ability to communicate clearly and accurately, orally and in writing Ability to understand and follow written and oral directions Ability to access, organize, and maintain information needed in the performance of specific work tasks Willingness to become totally familiar with and to comply with school district policies, procedures, rules, and functions Demonstrate sensitivity to cultural diversity and to district expectations governing equity, non-discrimination, and equal opportunity Willingness to complete in-service training needed to enhance and update job performance over a period of service Reasonable accommodations are available for qualified applicants with disabilities during the application and interview process. To request accommodations, please contact: Carla Ball, Director of Human Resources 426 School Street Sebring, FL 33870 View phone number on click.appcast.io View email address on click.appcast.io