Administrative Assistant, to the Presidents Office (Part-Time)

Administrative Assistant To The President's Office

Duration: 6 months+ contract (possibility of extension)

Location: Fort Lauderdale, FL

Work Schedule: Monday Friday

Weekly Hours: 27.5 hours (Mon, Wed-Fri 8am-12pm/12:30pm and Tues. 7:30am-3:30pm)

Pay rate: $25 per hour

Responsibilities

• Under general supervision, this position is responsible for performing and overseeing various administrative tasks, providing essential support to staff, and assisting with coordinating meetings and activities within the Office of the President.
• This includes acting as a welcoming presence for external visitors and ensuring smooth operations during the District Board of Trustees' regular and special meetings.
• The role involves troubleshooting issues on the day of meetings, assisting with coordination between the Office of the President and the senior leadership team, and performing administrative tasks such as ordering supplies.
• This position requires exceptional organizational skills, the ability to manage multiple complex tasks efficiently, excellent communication skills, and the ability to handle highly sensitive and confidential information with professionalism and discretion.

Qualifications

• High School Diploma. An associate's degree is preferred.
• Three to five years of administrative executive office support or related experience required.
• An equivalent combination of experience and education may be considered.

Essential Functions

• Provides administrative support within the Office of the President and acts as a liaison with various departments to resolve operational and administrative issues.
• Coordinates facilities requests, assists with procurement and purchasing activities, and ensures the timely completion of administrative tasks.
• Prepares and edits agendas and meeting minutes based on direction.
• Organizes meetings, appointments, and other activities.
• Assists with the preparation of reports, gathers information, and performs general administrative tasks as directed.
• Maintains a clean, organized, and professional reception area; sorts, screens, and distributes mail and responses to inquiries.
• Performs other related duties as required.

Knowledge, Skills, & Abilities

• Strong working knowledge of general office practices and procedures.
• Ability to identify and address the needs of the unit and take responsibility.
• Proficient in office software (e.g., Microsoft 365, spreadsheets, and data analysis).
• Strong interpersonal and communication skills to effectively represent the work area.
• Ability to exercise the utmost confidentiality in every aspect.

About our Company DataSoft Technologies is a highly recognized provider of professional IT Consulting services in the US. Founded in 1994, DataSoft Technologies, Inc. provides staff augmentation services for Information Technology and Automotive Services. Our team member benefits include:

• Paid Holidays/Paid Time Off (PTO)
• Medical/Dental Insurance
• Vision Insurance
• Short Term/Long Term Disability
• Life Insurance
• 401 (K)