Project Administrator, Associate

About M.C. Dean M.C. Dean is Building Intelligence. We design, build, operate, and maintain cyber‑physical solutions for the nation’s most mission‑critical facilities, secure environments, complex infrastructure, and global enterprises. With over 7,000 employees, our capabilities span electrical, electronic security, telecommunications, life safety, automation and controls, audiovisual, and IT systems. Headquarters in Tysons, Virginia, M.C. Dean delivers resilient, secure, and innovative power and technology solutions through engineering expertise and smart systems integration. Why Join Us? Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values—agility, expertise, and trust—we foster a collaborative and forward‑thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries. Overview The Project Administrator assists the project operations team with daily documentation data entry and administrative tasks supporting the entirety of the project lifecycle. Responsibilities Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses, monitoring of project deliverables, project reporting, and addressing performance and/or funding issues. Maintain proposal, project and contractual documentation including contract repositories. Ensure compliance with contract requirements and perform all other position related duties as assigned. Act as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues. Administer commercial and U.S. Federal contracts based on project milestones, including tracking and documenting change orders. Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance. Ensure team compliance with project and contract requirements, deliverables, and schedule requirements. Assist Program Manager in the preparation of monthly reports and other financial reports. Organize project, proposal and contract meetings and assist in preparing briefs, plans, spreadsheets, and other material. Prepare documentation for employee permits, security, certification, and travel requests. Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations. Convey complex information and concepts to audiences with different levels of technical knowledge. Document and accurately capture information from meetings, conversations, and presentations. Research, analyze, and cite reference materials from print and online sources. Design professional document templates for internal and external use. Develop schedules, outlines, and templates for various types of proposal and project documentation. Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines. Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided. Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard/soft copy) per RFP requirements. Qualifications Minimum of high school diploma with two years of experience, or a combination of equivalent experience and training. Experience in professional writing, editing, and document production required. Excellent organizational skills and ability to work well under stress, despite numerous interruptions. Accuracy and attention to detail. Ability to work independently and resolve practical problems. Must be an effective leader with excellent written and oral communication skills. Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing. Strong multitasking skills. Strong computer skills in word processing, spreadsheets, databases, and customer portals with advanced knowledge of MS Office Suite. Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries. Beneficial Skills Microsoft SharePoint, Visio, and Project; Adobe software including Acrobat Professional and Creative Suite. Experience with U.S. Government acquisitions. Experience working with Government contract vehicles to include ID/IQs and Multiple Award Contracts (MAC). Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations, and policies. Abilities Exposure to computer screens for extended periods. Sitting for extended periods. Reach by extending hands or arms in any direction. Finger dexterity to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard. Listen to and understand information and ideas presented through spoken words and sentences. Communicate information and ideas in speaking so others will understand. Read and understand information and ideas presented in writing. Apply general rules to specific problems to produce answers that make sense. Identify and understand the speech of another person. #J-18808-Ljbffr M.C. Dean, Inc.