Residency Coordinator

Job Description

SpineSearch is partnering with a healthcare system in search of an experienced Residency Coordinator to support the smooth and efficient operation of its residency training programs.

This individual will work closely with department leadership, program directors, residents, faculty, and medical students to ensure all aspects of residency program administration and accreditation compliance are maintained at the highest level.

Responsibilities:

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• Ensure compliance with Accreditation Council for Graduate Medical Education (ACGME), American Medical Association (AMA), specialty board, and New York State requirements
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• Oversee the day-to-day operations of the residency program
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• Serve as the direct assistant to the Program Director regarding residency program management
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• Process resident credentialing, onboarding, clearance, and graduation documentation for incoming and outgoing residents
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• Create and maintain yearly and monthly resident schedules while ensuring compliance with work hour and call frequency regulations
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• Coordinate educational conferences, grand rounds, committee meetings, resident evaluations, and related program activities
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• Communicate with outside rotation sites regarding resident appointments, documentation, and onboarding requirements
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• Maintain resident files in accordance with ACGME and institutional requirements
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• Coordinate all aspects of the resident interview process, including scheduling, applicant communication, confirmations, and interview day logistics
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• Utilize the New Innovations residency management system to distribute evaluations and monitor resident work hours, procedure logs, and assignments
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• Process program-related payments and reimbursements through the Premier ERP system
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• Create, update, and maintain residency program forms, manuals, and related documentation
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• Track and maintain resident attendance records for all required educational activities
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Requirements:

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• High School diploma or equivalent required; Bachelor’s degree preferred
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• Minimum of 2 years of experience as a Residency Coordinator
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• Strong knowledge of ACGME requirements and residency program operations
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• High level of computer proficiency, including Microsoft Office and Google Workspace
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• Experience with New Innovations software preferred
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• Strong organizational skills with the ability to multitask in a fast-paced healthcare environment
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The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities while supporting the continued success and accreditation of the residency program.