Supervisor, Fleet Operations

Supervisor, Fleet Operations

Supervise and assign work for the maintenance and upkeep of PGW's fleet of vehicles and equipment as well as the specialty shops that perform services in support of the operating and support departments.

These services include carpentry, air tool repair, mobile communication equipment, and support for various training functions in other departments.

Incumbent is responsible for daily work assignments for multiple shifts, assuring availability of parts, tools, and supplies for performing maintenance and repairs, and ensuring safe working conditions.

Monitor, maintain, and report on fleet activities using departmental software (e.g., M5, Fuel Focus, GPS).

Responsibilities include:

Fleet Operations

• Daily work assignments and completion time frames/deadlines.
• Disposal of vehicles at the end of service life cycle.
• Working with user departments to schedule vehicle and equipment maintenance and repairs.
• Ensuring work areas are equipped with proper tools and safety equipment; properly dispose of all faulty tools and equipment; recommend stock quantities for coded materials and initiate necessary paperwork for purchase orders.
• Ensuring areas are free from safety hazards to prevent mishaps and promote the safe completion of the repairs and maintenance of fleet units.
• Coordinate efforts to ensure staff are properly certified and trained this includes but is not limited to:
• Scheduling classes in accordance with anticipated workloads.
• Ensuring any prerequisites for classes are fulfilled prior to attendance.
• Interfaces with manufacturers to schedule training on new equipment.
• Ensuring the validity of all certifications, driver's licenses, HAZMAT cards and state emission inspection cards.
• Organize and maintain all paperwork related to PENNDOT audits of inspection and emission testing including but not limited to:
• Collecting on fueling activities from the trucks.
• Reviewing documents for completeness.
• Ensuring vehicles have matching window stickers and tags.
• Perform 24-hour on-call duty in rotation with other supervisors to satisfy emergency needs.
• Coordinate subordinate work activities by developing project timelines, milestones and analyzing impact, determining priorities of activities, making work assignments, monitoring projects, and providing direction and assistance as needed.
• Assess employee needs, ensuring subordinates are properly trained and adhere to company policies, practices and procedures, including collective bargaining agreement when applicable.
• Evaluate and meet with subordinates to discuss work performance, providing appropriate commendations and disciplinary actions to ensure employees are well equipped to meet and/or exceed job expectations, and addresses complaints during grievance procedures in labor relations matters.
• During each shift, regularly check in with technicians to monitor work order progress, provide feedback and instruction, resolve issues, and promote a positive work environment.

Finance & Accounting

• Gather information for the Fleet Operations capital and O&M budgets, including a Tool and Equipment budget,
• Track and maintain control of unit expenditures for standard work needs and special project coordination.

Other Related Functions

• Perform other special projects and assignments as directed.

Qualifications

• Associate's degree in related field or Certification from an accredited trade school in Auto Mechanics or relevant field.
• 3 to 5 years of directly related experience performing routine maintenance and repairs on vehicles and equipment determining when and what kind of maintenance is needed.
• Must have demonstrated experience supervising or managing others.
• Must have a valid Pennsylvania Driver's License.
• Knowledge of general office practices including but not limited to office administration, budget accounting principles, procurement procedures, strategic planning, team building and personnel management.
• Must have leadership skills with the ability to create a professional and constructive environment that fosters teamwork and excellent customer service in day-to-day operations.
• Equivalent combination of experience and education may be acceptable in lieu of a degree.
• Possession of a valid PA State Inspection and Emission License required. Must obtain Class A CDL with Tanker endorsement within 1 year of hire.
• Must obtain Class 7 State Inspection License within 1 year of hire.
• Must have knowledge and experience with the operation and maintenance of Diagnostic Scan Tools and Software.
• Must have knowledge of Microsoft Office; knowledge of Oracle Financials and M5 a plus.
• An Equivalent combination of education and experience may be acceptable in lieu of degree.