Human Resources Specialist

Job Description

Job Description

Summary / Objective

The HR Specialist is responsible for overseeing the day-to-day execution of the Company’s recruiting operations, supporting both local and international workforce acquisition efforts, including H-2B seasonal recruitment programs and domestic hiring initiatives.

This role serves as a key liaison between recruiting execution teams and Senior Human Resources Management, ensuring recruiting operations are organized, compliant, efficient, and aligned with workforce planning priorities across the organization.

The ideal candidate is one who thrives in a fast-paced, high-accountability environment and can effectively supervise recruiting workflows, candidate movement, onboarding coordination, immigration support processes, and internal stakeholder communication. This position plays a critical role in ensuring the recruiting engine remains responsive, scalable, and operationally disciplined.

Essential FunctionsRecruiting Operations Leadership

• Supervise and support daily recruiting operations for local, off-island, and international workforce hiring initiatives.
• Oversee recruitment workflow execution from requisition intake through onboarding handoff.
• Ensure recruiting team members maintain timely candidate movement, communication standards, documentation accuracy, and hiring process discipline.
• Monitor active hiring pipelines and provide visibility into recruiting progress, bottlenecks, candidate status, and workforce fulfillment risks.
• Assist Senior HR Management with workforce planning execution and hiring prioritization.
• Drive accountability across recruiting operations to ensure service level expectations are met.

H-2B Recruitment & Immigration Support Operations

• Oversee operational coordination of H-2B recruiting efforts, including candidate tracking, documentation workflow, onboarding readiness, mobilization coordination, and communication follow-through.
• Partner with immigration counsel, brokers, vendors, and internal stakeholders to ensure timely movement of visa-related hiring activities.
• Monitor H-2B employee onboarding readiness, including documentation collection, employment file preparation, transportation coordination, orientation scheduling, and related operational support.
• Ensure recruitment teams maintain accurate immigration-related records and process tracking.
• Escalate risks, delays, documentation gaps, or operational issues to Senior HR leadership proactively.

Local Recruiting Execution

• Oversee local recruitment efforts for exempt, non-exempt, skilled trades, labor, administrative, and leadership roles.
• Support sourcing strategies including referrals, advertising, job boards, outreach campaigns, community recruiting efforts, and workforce development initiatives.
• Monitor interview scheduling efficiency, candidate experience, offer movement, and requisition closure timelines.
• Partner with hiring managers to support recruiting responsiveness and staffing fulfillment.

Reporting & Senior Leadership Liaison

• Serve as the primary operational liaison between recruiting staff and Senior HR leadership.
• Prepare routine recruiting dashboards, pipeline updates, hiring activity reports, staffing metrics, and operational summaries.
• Elevate hiring risks, candidate concerns, process failures, or execution gaps in a timely manner.
• Provide leadership with actionable visibility into recruiting performance and workforce acquisition status.
• Support strategic recruiting improvement initiatives identified by Senior HR leadership.

Onboarding & Workforce Transition Coordination

• Ensure successful transition of candidates from offer acceptance through onboarding completion.
• Coordinate pre-employment requirements including:
  • Background and screening workflows
  • Drug testing coordination
  • New hire documentation completion
  • ADP onboarding readiness
  • Orientation scheduling
  • PPE/uniform coordination
  • IT onboarding handoff
  • DBIDS / access coordination where applicable
• Ensure clean communication between recruiting, HR operations, hiring managers, and field leadership.

Process Improvement & Compliance

• Maintain recruiting SOP discipline and standardized workflow execution.
• Identify inefficiencies and recommend process improvements.
• Ensure recruiting documentation is complete, accurate, audit-ready, and compliant with applicable employment regulations.
• Support compliance with federal, immigration, labor, and company employment practices.
• Maintain confidentiality of sensitive employee and candidate information.

Team Supervision

• Supervise assigned recruiting coordinators, recruiters, recruiting assistants, or administrative support personnel.
• Coach team members on responsiveness, communication standards, documentation discipline, and execution quality.
• Assist with performance management, workflow prioritization, and workload balancing.

Other Duties

• Perform other related duties as assigned in support of HR operations and organizational staffing needs.

Competencies

• Strong recruiting operations leadership
• Excellent organizational and execution discipline
• High sense of urgency and follow-through
• Strong leadership presence and accountability management
• Excellent verbal and written communication skills
• Exceptional coordination and stakeholder management
• Strong analytical and reporting capability
• Ability to manage competing priorities in high-volume environments
• Problem-solving and operational decision-making skills
• High discretion with confidential information
• Strong process orientation and continuous improvement mindset

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, Organizational Leadership, or related field preferred.
• Minimum 5+ years of progressive recruiting, talent acquisition, HR operations, or workforce coordination experience required.
• Minimum 2+ years of supervisory or team leadership experience required.
• Experience supporting high-volume recruiting operations strongly preferred.
• Experience supporting H-2B, visa-sponsored, seasonal workforce, or immigration-related hiring operations strongly preferred.
• Experience in construction, field services, government contracting, facilities management, or labor-intensive operational environments preferred.
• Experience with HRIS systems, applicant tracking systems, and recruiting reporting tools preferred.

Supervisory Responsibility

This position carries supervisory responsibility for recruiting and/or assigned HR operational support personnel.

Work Environment

This role operates in a professional office environment with frequent coordination across operational teams, hiring managers, project leadership, vendors, and workforce support functions.

This position may require occasional visits to job sites, onboarding locations, orientation sessions, or operational facilities.

Physical Demands

• Prolonged periods sitting at a desk and working on a computer.
• Frequent communication via phone, email, and virtual platforms.
• Ability to occasionally move files, onboarding materials, or office supplies up to 20 pounds.

Position Type / Expected Hours of Work

This is a full-time exempt position.

Work hours may vary based on recruiting demand, hiring surges, onboarding schedules, international mobilization activity, or operational workforce needs. Flexibility for occasional early mornings, evenings, weekends, or urgent staffing coordination may be required.

Travel

Limited local travel may be required for recruiting events, onboarding coordination, workforce mobilization support, or operational meetings.

Equal Employment Opportunity Statement

In accordance with Executive Order 11246, Section 503 of the Rehabilitation Act of 1973, and the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA), the Company is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable federal, state, or local law.