Executive Assistant to Chief Medical Officer (CMO)

Senior Executive Assistant

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.

Our Core Values are:

• We serve faithfully by doing what's right with a joyful heart.
• We never settle by constantly striving for better.
• We are in it together by supporting one another and those we serve.
• We make an impact by taking initiative and delivering exceptional experience.

Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1

Note: Benefits may vary based upon position type and/or level.

The Senior Executive Assistant role will provide high-level administrative help. This includes preparing reports, conducting research, organizing projects, handling requests, and performing clerical tasks. Helps division or entity SVP.

Essential Functions of the Role:

• Performs complex tasks in preparing documents and reports to help the division or entity SVP.
• Manage daily office operations and perform various word processing tasks to improve department efficiency.
• Prepare and generate various reports, research, budget reconciliation, expense reports, and personnel documents.
• Coordinate meetings and travel arrangements while maintaining the Executive's calendar.
• Develop and implement record-keeping procedures to ensure the accuracy and maintenance of confidential records.
• Interact with customers and colleagues by phone and in person to provide accurate and timely information.
• Refer questions to the appropriate team member and provide excellent customer service.
• Organize and assist the process of special projects as needed.
• Handle all information in a confidential manner.

Key Success Factors:

• Knowledge of Microsoft Suites.
• Knowledge of sorting/filing techniques and records retention policies to maintain accurate records.
• Ability to multi-task and maintain accuracy when completing multiple assignments.
• Ability to clearly communicate ideas and information to various levels of audiences.
• Ability to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
• Acts as a trusted extension of executive leadership, representing the CMO office with professionalism and discretion.
• Manages complex executive calendars, priorities, and communications in a fast-paced environment.
• Builds collaborative relationships across departments while providing exceptional service to leaders and team members.
• Independently coordinates projects, tracks action items, and drives follow-through on key initiatives.
• Creates executive-ready presentations, reports, and communications while maintaining exceptional attention to detail.

We believe that all people should feel welcomed, valued and supported.

Qualifications:

• EDUCATION - Associate's or 2 years of work experience above the minimum qualification
• EXPERIENCE - 4 Years of Experience