P/T Grants Office Technician

The Position

The Grants Office Technician provides administrative, operational, and data management support for the Grants Administration Office. This position is responsible for maintaining accurate records, coordinating office workflows, managing electronic files and databases, tracking purchasing and budget documentation, and providing general administrative support for grant-funded initiatives and departmental operations. This position will provide day-to-day operational and administrative support to help the department meet established deadlines and data reporting requirements. This position will maintain the department calendar related to scheduled events and meetings.

Classification: Non-Affiliated Hourly

Staff Duration: Part Time 12 months

What You Will Do

Maintain electronic and paper filing systems, spreadsheets, databases, and operational reports. Enter, update, and verify information within departmental databases and tracking systems. Maintain spreadsheets used to monitor the Monthly Grants Engagement Report. Organize records to ensure compliance with institutional and funding agency requirements.

Use the OCC self-service, maintenance request, and 25Live platforms to process work orders, payment reimbursements, and room reservations.

Prepare purchase requisitions and monitor procurement transactions through completion.

Prepare correspondence, reports, forms, and presentation materials.

Schedule meetings and maintain office calendars.

Assist with inventory tracking and equipment records.

Perform routine office functions, including document preparation, scanning, filing, copying, and records maintenance.

Support office projects and perform other duties as assigned.

The Successful Candidate Must Have

1. Associate's Degree or 60 college credits.

2. Prior work experience, preferably within a busy office or program support environment.

3. Ability to accurately enter, collect and manage data, generate reports and prepare professional correspondences and emails.

4. Microsoft Excel experience and familiarity with a database system (CRM, ERP or student database system).

Even Better If You Have

1. Bachelor's degree in Business Administration, Office Administration, Public Administration, or a related field.

2. Experience working in higher education or a public agency.

3. Experience in Ellucian Colleague.

4. Experience in office administration, office management, records management, or administrative support.

5. Related experience or exposure to grants administration.

Ocean County College offers the following benefits to part-time Non-Affiliated Hourly Personnel: Personal Time Off: OCC offers generous time off every fiscal year. Mid-year appointments will receive a prorated share of allotted time off. Vacation: Thirteen (13) Days Sick: Thirteen (13) Days Holidays: Fifteen (15) College Recognized Holidays Pension Benefits: Participation in the New Jersey State Pension System is a requirement of eligible employees. This position is only eligible for the Defined Contribution Plan (DCRP). For more information visit: Employee Assistance Program: OCC offers all employees to take advantage of our Employee Assistance Program (EAP) for mental health support. This is a free and completely confidential service where EAP counselors provide assessment, support, and if needed referrals to additional services.