Gallery Assistant

An established contemporary art gallery in Chelsea with an international roster of artists seeks a highly organized and self-directed Gallery Assistant. This fast-paced, dynamic environment requires strong multitasking and the ability to shift between responsibilities fluidly throughout the day, from front‑of‑house duties to exhibition and event organization, sales support, and administrative tasks. Gallery Operations Open and close the gallery daily Manage incoming mail and prepare outgoing shipments for USPS and Fed Ex Maintain tidiness of communal spaces and monitor kitchen and office supplies Visitor Reception Answer and direct gallery phone calls Welcome and assist visitors Create exhibition checklists and press releases in accordance with gallery style guide Support the sales team during client visits and alert staff to key visitors Assist in planning and executing opening events in coordination with the Directors Develop working knowledge of the gallery’s artists, including biographical details and the arc of their practice, to speak confidently with visitors during exhibitions Exercise good judgment about when to engage a director for in‑depth inquiries or sales conversations Fulfill book sales of artist books and catalogs in person and online Event & Dinner Logistics Coordinate gallery dinners end to end: draft guest lists, book venues, manage invitations, generate and organize seating name cards, and oversee day‑of setup Track and manage RSVPs across exhibitions and art fairs; keep the sales team regularly updated Coordinate gallery public programming events with press liaison Support for the Vice President Manage scheduling and calendar coordination, including maintaining the global gallery calendar with accuracy Collaborate with VP and travel agent on travel planning, including flights, accommodations, ground transportation, and preparation of detailed travel itineraries and folders for each trip Conduct special research projects as directed by VP Database & Administrative Update and maintain gallery contact records in Artlogic Organize and distribute monthly credit card expense reports Handle petty cash replenishment and tracking; make check deposits and related financial recordkeeping Oversee gallery book inventory; monitor stock levels, place orders, and maintain reference inventory for Directors Prepare daybooks for exhibitions and art fairs and add names collected to databases and mailing lists Create sales PDFs and Artlogic Private Views for exhibitions, art fairs, and personalized offers Requirements Prior experience in a supporting role at a gallery, museum, or comparable arts or entertainment organization Bachelor’s degree required; background in art history, visual arts, curatorial studies, arts administration, or a related field preferred Full written and spoken fluency in English required; Spanish fluency a significant plus Familiarity with contemporary art and authentic interest in the gallery’s artists and mission A natural ease with people and enjoyment of public‑facing work Strong listening and interpersonal skills Demonstrated ability to manage competing priorities and meet deadlines independently Excellent written and verbal communication skills High degree of discretion and sound judgment in handling sensitive information Proficiency in Microsoft Office and Adobe Suite; experience with Artlogic a plus Ability to work closely and cooperatively with a small, collaborative team #J-18808-Ljbffr Theartgorgeous