Administrative Coordinator

Job Description

Job Description

POSITION TITLE:

Administrative Coordinator REPORTS TO:

Controller SUPERVISES:

N/A POSITION SUMMARY:

The Administrative Coordinator provides administrative support to the Controller across accounting, IT coordination, human resources, and general office administration. This role assists with day-to-day tasks and processes to support Club operations. WAGE RANGE:

$22-$28 per hour, commensurate with experience SHIFT EXPECTATIONS:

Monday-Friday, 8:30-4:30pm, average 30-40 hours per week, year-round. In-person role. BENEFITS:

Health, Dental, Life & LTD coverage (employer paid with employee contribution), voluntary Vision & Accident insurance, 401K with match, PTO, Paid Holidays ESSENTIAL JOB FUNCTIONS Accounting Support Assists the Controller with accounts payable and receivable processing, invoice coding, and vendor and statement reconciliations. Supports payroll processing, bank deposits, and member billing and statement mailings as needed. Helps prepare for the annual audit, budget production, and other accounting projects as assigned. IT Coordination Serves as a liaison with the Club's IT Managed Services provider for hardware, software, and telephone system support. Assists staff with basic technology troubleshooting and helps assess IT needs for the operational and capital budget. Human Resources Support Assists with HR administration, including personnel files, benefit coordination, worker’s compensation, and employee communication. Supports recruiting and onboarding for seasonal and full-time staff. Helps maintain HR-related documents, such as the Employee Handbook and policy documents. Office Administration Provides general office support, including correspondence, supplies, mail sorting, coordination of insurance renewals and claims. Answers phones, responds to member and staff inquiries, and provides administrative support to General Manager, Controller, and other committees and staff as needed. EDUCATIONAL/TRAINING QUALIFICATIONS:

Associate's or Bachelor's degree preferred. EXPERIENCE QUALIFICATIONS:

Three to five years of experience in an administrative, accounting, or office support role preferred. Strong organizational and communication skills and proficiency with MS Office are required.