Operations Support Specialist

Operations Support Specialist

General Description:
This position supports Finance and Administration and the Material Management department by staffing the reception area and managing daily office tasks. The Operations Support Specialist will provide high-level customer service to staff, visitors, students and occupants of the Colleges facilities. Additionally, this position will organize and maintain filing systems for the department and review and route official requests for departmental approval.

This position is not eligible for telework.

Duties and Task:

• Overseeing the daily meetings schedule
• Maintaining conference rooms, greeting guests, distributing mail and responding to email.
• Support the departmental which involves reviewing official requests for departmental approval and working with end users on required corrections, routing those requests for departmental approval, data entry, submitting work orders, submitting supply orders and payment requests, performing electronic receiving as necessary, and assisting the Office of Risk Management with obtaining and filing claim documentation.
• Processes departmental forms with a high degree of accuracy, performing detailed data entry and managing timesensitive tasks to ensure compliance with established deadlines
• Managing administrative tasks spanning a variety of departmental programs, including but not limited to risk management, leased operations, inventory and receiving.
• The administrative assistant will provide high-level customer service in a professional business environment and must be comfortable utilizing a multitude of computer software programs to perform daily tasks.

KSAs:

• Excellent interpersonal communication skills and ability to deal tactfully with people.
• Ability to build and maintain cooperative and collaborative relationships with colleagues.
• Strong verbal and written communication skills.
• Excellent organizational skills.
• Great attention to detail.
• Ability to manage time and prioritize tasks efficiently.
• Proficient in emailing, typing, scheduling, note-taking and other basic administrative duties.
• Basic knowledge of standard office and administrative tools and equipment.
• Self-motivated individual with the ability to work independently.

Minimum Work Experience:

• Experience working in an office environment.
• Experience in Microsoft Office Suite.
• Experience using Microsoft Excel to organize and analyze data.
• Customer service experience.

Additional Considerations:

• Experience working with Virginia State procurement (eVA), accounts payable, accounts receivable processes and policies.
• Proficient in spreadsheet development and utilizing advanced Microsoft Excel functions.
• Experience working with Oracle-based applications, such as Peoplesoft AIS.

For further information and to Apply:

VCCS is an Equal Employment Opportunity employer.

Salary/Compensation: $18.00 per hour

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