AP Specialist

Job Description

Job Description

Charlie Gilmur with Robert Half is searching for an experienced Accounts Payable Specialist to oversee the full-cycle accounts payable process and ensure the accurate and timely processing of vendor invoices and payments. This position plays a critical role in maintaining strong vendor relationships, supporting month-end and year-end accounting activities, and ensuring compliance with company policies and accounting procedures. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities while maintaining a high level of accuracy in a fast-paced environment.

Responsibilities:

• Process vendor invoices accurately and in a timely manner, ensuring proper coding and approval prior to payment processing.

• Match invoices to purchase orders, contracts, and receiving documentation to verify accuracy and completeness.

• Prepare and process weekly check runs, ACH payments, wire transfers, and other electronic payments in accordance with established procedures.

• Reconcile vendor statements, investigate discrepancies, and coordinate resolutions with vendors and internal departments.

• Maintain accurate vendor records, including W-9 forms, tax documentation, banking information, and payment terms.

• Develop and maintain positive relationships with vendors and internal stakeholders while providing exceptional customer service.

• Respond promptly and professionally to vendor inquiries regarding invoices, payments, and account status.

• Monitor accounts payable aging reports and ensure timely payment of outstanding obligations.

• Assist with month-end and year-end close processes, including accruals, reconciliations, and reporting related to accounts payable.

• Prepare account reconciliations and provide supporting documentation for internal and external audit requests.

• Ensure compliance with company policies, accounting procedures, and internal controls related to accounts payable activities.

• Assist with the preparation and filing of annual 1099 forms and related tax documentation.

• Generate and maintain accounts payable reports, metrics, and analysis as requested by management.

• Identify opportunities to improve accounts payable processes, workflows, and operational efficiencies.

• Support special projects and perform additional accounting-related duties as assigned.

Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013531539

• 2–5 years of experience in accounts payable or a closely related accounting role.

• Working knowledge of basic accounting practices

• Proficiency in Microsoft Office applications, with strong Excel skills for reporting and reconciliation work.

• Strong organizational skills with the ability to manage competing priorities and meet recurring deadlines.

• Clear written and verbal communication skills for interacting with employees, vendors, and external partners.

• Ability to work independently while also collaborating effectively across teams.Minimum of 2-5 years of accounts payable or general accounting experience.

• Strong understanding of accounts payable principles and standard accounting processes.

• Experience working with ERP systems and electronic invoice processing platforms.

• Proficiency in Microsoft Office applications, with advanced Excel skills preferred.

• Strong organizational, analytical, and problem-solving abilities.

• Excellent verbal and written communication skills.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• High level of accuracy and exceptional attention to detail.

• Strong customer service and relationship-building skills.

• Ability to work independently while collaborating effectively with cross-functional teams.

• Experience supporting month-end close activities and account reconciliations preferred.

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred, or an equivalent combination of education and experience.

Preferred Qualifications:

• Experience working in a high-volume accounts payable environment.

• Knowledge of 1099 reporting requirements and related compliance regulations.

• Experience with workflow automation initiatives and accounts payable process improvements.

• Familiarity with ERP platforms such as NetSuite, Oracle, SAP, Microsoft Dynamics, or similar accounting systems.