Administrative Assistant to Principal - CSHS

GENERAL RESPONSIBILITIES:


Supports District schools and principals in their effort to foster an optimal educational environment for students. Provides administrative assistance to the Principal.

MAJOR TASKS:

• Coordinates appointments and meetings between parents and administration and/or
• Handles phone calls and messages for administration and staff.
• Leads and directs office staff.
• Prepares the Daily Announcements.
• Notifies administration of discipline problems, emergency maintenance situations, and complaints from patrons.
• Responds to staff and student inquiries.
• Registers substitute teachers in and out using Smartfind and sub schedule.
• Maintains time clock and leave requests.
• Parent communication apps.
• Proficient in Microsoft Office and Google.
• Prepares forms used at site.
• Posts activities to the school calendar.
• Coordinates commencement.
• Processes facilities use and field trip requests.
• Assists with preparation of Student/Parent Handbook and Curriculum Guide.
• Keeps the mail area clean and updates names on mailboxes.
• Types, copies, and mails newsletters, school calendars, and bulletins.
• Creates requisitions.
• Orders and maintains office supplies/equipment and budget.
• Program school bell schedules.
• Exercises good judgment in dealing with the public.
• Maintains confidentiality of all student information.
• Updates the marquee daily.
• Manages staff key assignments.
• Organizes check in/out of staff at the end of the year.
• Schedules school photos for staff and students.
• Trains and supervises volunteers.
• Performs other job- related duties as assigned.

QUALIFICATIONS:

• High school diploma.
• Previous Secretarial experience.
• Ability to type accurately.
• Ability to learn and operate computers as required.
• Effective interpersonal and communication skills.
• Ability to apply knowledge of District and state policies, regulations, and school laws.
• Knowledge of office methods and operation of office equipment.
• Knowledge of business English, grammar and composition.
• Ability to manage students.

PHYSICAL DEMANDS:


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to have regular and reliable attendance, is regularly required to sit, talk and/or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools and/or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include: close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.


Supervision received from: Principal


Given to: Student Office Aides


At least once annually by the Principal in accordance with the policy of the Governing Board.

Term of Employment: 12 month


8 Hours per day
Hourly Range Schedule Grade: 22
FLSA: Hourly