Landscape Administrative Assistant

Landscape Administrative Assistant

Hot Job

KP Federation - Sun City Center, FL

Overview

Salary Range $40,000.00 - $45,000.00 Hourly Position Type Full Time Job Shift Day

Description

Vesta Property Services has been in the industry for more than 30 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Florida's Top Workplaces

The Landscaping Administrative Assistant supports the Landscape Manager and team by providing high-level administrative, clerical, and organizational support. This position ensures efficient documentation, communication, and coordination for daily operations, vendor reports, inspection tracking, and resident inquiries.

Responsibilities and duties include the following:

• Coordinate scheduling for vendor walk-throughs, inspections, and board presentations
• Organize and maintain files including inspection logs, compliance reports, and correspondence
• Input and track landscaping-related work orders in the system
• Draft and distribute internal reports and external communications related to landscaping issues
• Assist with the preparation of weekly landscape grading reports
• Support digital inspection software data entry (e.g., iAuditor)
• Communicate with vendors, residents, and board members regarding landscape service requests
• Answer phone calls, respond to emails, and escalate inquiries appropriately
• Maintain a calendar of inspections, mulch programs, and contract renewal dates
• Help compile visual documentation (photos, checklists) and update records regularly

Supervisory responsibility:

This position has supervisory responsibilities.

Work environment:

The working environment has 90% outdoor supervision and 10% in office and meeting rooms. While performing the duties of this job, the associate may be exposed to the elements throughout the year.

Physical demands:

• Must be able to lift 25 Ibs
• Some outdoor observation support may be required
• The employee is frequently required to stand, walk, and reach
• While performing the duties of this job, the employee is exposed to the elements throughout the year

Travel:

Occasional travel around the community may be required.

Qualifications:

• High school diploma or GED required
• 2 3 years of administrative or clerical experience, preferably in property management or landscaping role
• Strong communication, organizational, and multitasking skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams) Familiarity with work order systems and inspection tracking tools (preferred)
• Comfortable working in a collaborative team setting
• Valid Florida Driver's License (preferred but not required)
• Occasional travel may be required

Benefits:

At Vesta Property Services, we understand the importance of a well-rounded benefits program and provide you with unique benefits that meet your needs and the needs of your family, including your pets. We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan.

In addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates!

Aap/Eeo Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Drug Free Workplace

In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services employees and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace.

Other duties may be assigned

The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.