Front Desk & Office Services Specialist

General Role Description

Receive and assist visitors and callers as the first point of contact with the Company and provide administrative services

Role Accountabilities

· Greet visitors, evaluate their needs, and notify their hosts, refer, or respond appropriately, with discretion and confidentiality, ensuring company and personal information is protected

· Evaluate incoming calls and respond or refer, as appropriate, with discretion and confidentiality, ensuring company and personal information is protected

· Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges, and recordkeeping and reporting

· Provide services in the Company's print center, as applicable

· Plan, organize, and execute arrangements for business meetings; prepare and distribute materials, minutes, and associated documents and communications, as requested

· Ensure travel and lodging arrangements are coordinated with the Company’s travel agent, as requested

· Plan, organize, and administer a variety of Company activities, as requested

· Ensure sufficient and appropriate office supplies are available for the office, as requested

· Coordinate with vendors for office services and maintenance, as requested

General Employee Accountabilities

· Bring full effort to bear on tasks assigned by manager

· Give manager best advice

· Give earliest notice when work cannot be delivered as specified

· Cooperate and collaborate with peers and interact cross-organizationally as specified by manager

· Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment

· Comply with all Company policies, practices, and procedures and all regulations and laws

· Recommend viable improvements proactively

· Ensure effective utilization of business tools and processes

• · High school diploma or equivalent
• · 2 years' receptionist experience in a professional office environment
• · Demonstrated successful experience safeguarding sensitive information with discretion and confidentiality
• · Demonstrated successful experience with administrative, clerical, and office systems and equipment
• · Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
• · Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills
• · Demonstrated continuous improvement in areas of responsibility
• · Proficiency in Microsoft Windows, Outlook, Excel, Word and PowerPoint
• · Availability to travel less than 5%

Preferred Qualifications

· Associate degree in a related field of study

· 5 years of administrative experience in a global, high growth, engineering services organization

· Demonstrated experience with a visitor management system

Link to TMEIC Corporation Americas website

To be considered an applicant for any available positions, individuals must complete an online job application for each posting. A resume may be attached to the online application but is not considered a substitute for the information in the application. Applications will be considered only for the specific position for which the application is submitted.

EEO/AA/M/F/Vet/Disability Employer