Executive Administrator to the CEO

: Deadline to apply is Thursday, March 27. Habitat for Humanity International (HFHI) is seeking a proactive individual to fill the role of Executive Administrator to the CEO . The Executive Administrator will provide full and diversified project and office administrative support, proactively creating systems to efficiently manage the Chief Executive Officer's workload. This self-starter will use their extensive experience and interpersonal skills to collaborate and negotiate with all levels of the organization on behalf of the Office of the CEO. This position will be based at our headquarters in Atlanta, GA on a hybrid basis (one day per week in the office) and requires 10% travel. Responsibilities:

• Provide general administrative and technical support : Manage technology, calendar/scheduling, and planning of office management needs. In a courteous and timely manner, assess, categorize and prioritize incoming emails, meeting requests, calls and mail to recommend response and/or action by the Office of the CEO. Respond to phone calls, emails and mail, researching additional information and redirecting to the applicable staff member as needed. Follow up on incoming issues and concerns address to the CEO, including those of a sensitive or confidential nature. Arrange complex and detailed travel / transportation / logistics arrangements and itineraries. Process invoices, collect data & compile related reports, including completing expense reports for the CEO. (35%)
• Implement and support effective business practices : Proactively assist with projects and special assignments and create systems to effectively manage workflow including ensuring briefing documents for meetings are prepared on time, preparing correspondence and presentations, and editing business documents and resources. Be flexible to take on last-minute projects as needed. (20%)
• Collaborate with internal and external customers : Positively represent the office of the CEO when communicating with all levels of the organization internally including senior leaders and IBOD members, donors, and with eternal audiences. Garner trust and respect for the office of the CEO to accomplish goals through superior customer service, problem-solving, operational excellence and relational savvy. Prioritize conflicting needs; handling matters expeditiously and proactively. (20%)
• Plan meetings for the CEO and Senior Management Group : Lead events management on behalf of the CEO by managing hospitality arrangements for leadership meetings and the annual retreat. Assist with meeting logistics and coordination as requested. (15%)
• Create systems to manage deadlines and feedback. (10%)

Requirements:

• High school diploma or GED equivalent.
• 5+ years of executive/senior level administrative assistant experience.
• Proactive self-starter mindset that is flexible, collaborative, and solutions-oriented.
• Strong cross-cultural competence.
• Strong organizational skills and attention to detail.
• Commitment to confidentiality of sensitive issues and integrity.
• Outstanding people skills and high emotional intelligence to proactively anticipate needs and interact with all levels of internal and external stakeholders.
• Ability to work autonomously and problem solve within established procedures and practices.
• Excellent written and verbal communications skills.
• Proficiency with Microsoft Office suite.
• Ability to multi-task and prioritize to execute tasks within defined timelines.
• Motivation to work in a mission-driven setting.
• Ability to apply emotional intelligence to communicate effectively, empathize, and identify solutions.
• Willingness to engage in crucial conversations to create mutual purpose.
• Ability to know when help is needed and to ask for it.
• Driver's license.
• Active support of HFHI Values:
• Humility - We are part of something bigger than ourselves.
• Courage - We do what's right, even when it is difficult or unpopular.
• Accountability - We take personal responsibility for Habitat's mission.
• Safeguarding : HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity's code of conduct.

Preferred:

• Experience or interest in working in a C-suite office.
• Understanding of federated nonprofits.

The actual salary offered for this role will be based on a variety of factors, including location, internal equity and the candidate's qualifications and professional experience. HFHI offers a competitive, comprehensive benefits package that varies by country and typically includes vacation leave, sick leave, personal days, health insurance options, retirement plan contributions and life insurance. For work locations in the US, the hiring range for this position is $64,430 to $75,800. #LI-DNI