Administrative Assistant II - CCHS Psychiatry and Behavioral Medicine - 530916

Job Description

Job Description

Pay Grade/Pay Range:   Minimum: $18.46 - Midpoint: $22.16 (Hourly N4)

Department/Organization:  208181 - Psychiatry

Normal Work Schedule:  Monday - Friday 8:00am to 5:00pm; occasional evening/weekend hours as needed

Job Summary:  The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary:  Provides administrative support to assigned staff and faculty members of the department of Psychiatry and Behavioral Medicine at the College of Community Health Sciences (CCHS). Supports residents, medical students, and fellows in their rotations through the Department,

Required Minimum Qualifications:  High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge:  Excellent communication and customer service skills. Ability to work collaboratively in a dynamic setting. Ability to cope with stressful conditions. Ability to demonstrate tact, versatility, and adaptability. Ability to demonstrate a high degree of self-motivation and directional initiative. Efficient and accurate computer and data entry skills. Working knowledge of standard office software applications, including Microsoft Office and basic data platforms. Skill in exercising initiative, judgment, problem-solving, and decision-making. Skill in organizing work to achieve department goals and objectives.

Preferred Qualifications:  Experience with University financial policies and procedures, operating software (i.e. Banner, purchasing, budgeting, Concur, P-Card), and supervisory and/or office management experience is preferred.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity : The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.