Proposal Coordinator

Job Description

Proposal Coordinator

Do you enjoy working in a fast-paced, deadline-driven environment where attention to detail and teamwork are essential?

Are you passionate about document production, formatting, and creating high-quality proposals that help drive business success?

About the Role

As a Proposal Coordinator, you will be responsible for managing the production, formatting, and preparation of commercial proposal response documentation for Conduent's Proposal Development Center.

Our Proposal Development Center is focused on creating best-in-class, compelling proposals that convert to wins. In this role, you will collaborate with Proposal Managers, writers, Graphic Designers, and internal stakeholders to ensure proposal documents are accurate, professionally formatted, and delivered on time.

You will manage documents ranging from a few pages to several hundred pages, coordinate production schedules, maintain proposal templates, and ensure all submission requirements are met.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a production environment with competing priorities and tight deadlines. This is an excellent opportunity for someone with document production experience or an interest in transitioning into proposal production and becoming an important part of a collaborative sales organization.

Key Responsibilities

• Manage all aspects of proposal document production, formatting, and preparation for commercial proposal responses.
• Utilize advanced Microsoft Word features to create solicitation-specific templates and professionally format proposal documents.
• Review Requests for Proposals (RFPs) to identify and document production-related requirements, serving as the central point of contact for proposal production activities.
• Develop and manage publication schedules and production deadlines in collaboration with Proposal Management.
• Maintain, customize, and update proposal production tools and templates.
• Participate in proposal meetings and conference calls to communicate document layout, formatting requirements, production schedules, and submission processes.
• Coordinate with Graphic Designers to manage and track text and graphics, ensuring proper version control throughout the proposal development process.
• Prepare proposal documents for internal reviews and final submission using Microsoft Word, Excel, and PDF applications.
• Coordinate with external vendors to secure production supplies and ensure timely completion of document reproduction.
• Prepare proposals for final quality reviews and assist with the book check process.
• Package proposals for shipment and track delivery when physical submissions are required.
• Support smaller proposals and presentations by gathering baseline documents, completing required forms, and assisting with additional production activities.
• Collaborate with proposal writers, Graphic Designers, Proposal Managers, and leadership to ensure accuracy, consistency, and timely delivery of proposal materials.
• Assist with scheduling, organizing review meetings, and coordinating production-related activities.
• Provide additional production support as needed to meet team and organizational deadlines.

Qualifications

• Bachelor's degree or a minimum of 2 years of experience in document production, document control, or an equivalent combination of education and experience.
• Advanced proficiency in Microsoft Office applications, particularly Microsoft Word and Excel, including document formatting, templates, and production.
• Strong attention to detail with the ability to follow specific instructions and produce accurate, high-quality documents with minimal errors.
• Excellent organizational and time management skills, with the ability to prioritize multiple assignments and meet competing deadlines.
• Strong written and verbal communication skills, with the ability to collaborate effectively with cross-functional teams and internal stakeholders.
• Ability to work independently while contributing to a collaborative, team-oriented production environment.
• Strong proofreading skills and the ability to maintain accuracy and consistency across complex documents.
• Ability to manage multiple projects simultaneously and adapt to changing priorities in a fast-paced environment.
• Demonstrated sense of urgency and the ability to remain organized and productive under tight deadlines.
• Strong customer service skills, dependability, and a willingness to take on additional responsibilities to support team success.
• Willingness to work extended hours when necessary to meet proposal submission deadlines.
• Ability to lift and move items weighing up to 40 pounds.

Preferred Qualifications

• Experience with proposal production, desktop publishing, or document management.
• Knowledge of Microsoft Project and SharePoint.
• Basic familiarity with graphic design programs.
• Experience supporting RFP responses, proposal submissions, or other deadline-driven document production activities.

Flexible Working

At Conduent, we value individuality and flexible working arrangements. In this role, you can expect:

• Hybrid work: Work in a way that allows you to work from home during portions of your week and have time onsite to connect with other team members and business leaders.

Working For You:

Perks and rewards designed for you:

• Health and Welfare Benefits: Tailored to fit your and your family's needs, effective from day one.
• Retirement Savings: Supportive plans to help you secure your financial future.
• Employee Discounts: Access a broad array of discounts on merchandise, services, travel, and more.
• Career Growth Opportunities: A variety of opportunities to advance your career within a global company.
• Paid Training: Earn while you learn with access to award-winning learning platforms.
• Paid Time Off: Attractive packages designed to help you enjoy your life outside of work.
• Great Work Environment: Join an award-winning culture recognized for diversity and inclusion efforts.

Join Us:

At Conduent, we are united by a single mission. We know that our success is tied to the success of our associates. We strive to create an environment where you can:

• Bring your authentic self to work every day.
• Grow and thrive both personally and professionally.
• Make a meaningful impact with our clients, in our communities, and for the millions of people we serve.

When you join Conduent, you are part of a future-oriented team - shaping both the company's and your own future. With more than 54,000 associates in 24 countries, you'll have opportunities to grow with people who inspire you to be your best.

Pay Transparency Laws in some locations require disclosure of compensation and/or benefits-related information. For this position, actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. In addition to base pay, this position, based on business need, may be eligible for a bonus or incentive. In addition, Conduent provides a variety of benefits to employees including health insurance coverage, voluntary dental and vision programs, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO) or vacation and/or sick time. The estimated salary range for this role is ($57,750 - $72,000)

About Us

Through our dedicated associates, Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments - creating exceptional outcomes for our clients and the millions of people who count on them. You have an opportunity to personally thrive, make a difference and be part of a culture where individuality is noticed and valued every day.

About the Team

Conduent is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, gender expression, sex/gender, marital status, sexual orientation, physical or mental disability, medical condition, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law.

For US applicants: People with disabilities who need a reasonable accommodation to apply for or compete for employment with Conduent may request such accommodation(s) by submitting their request through this form that must be downloaded: click here to access or download the form. Complete the form and then email it as an attachment to View email address on click.appcast.io. You may also click here to access Conduent's ADAAA Accommodation Policy.