Full time School Secretary

Shelley Work-Based Academy Secretary/Administrative Assistant

The Shelley Work-Based Academy and Career and Technical Education (CTE) Secretary/Administrative Assistant provides administrative, clerical, and student support to ensure the efficient daily operation of the school. This position serves as a primary point of contact for students, parents, staff, visitors, and community partners and works closely with the principal and staff to support student enrollment, attendance, online learning, work-based learning, and general school operations.

Essential Duties and Responsibilities:

• Assist with student registration, enrollment, withdrawals, and enrollment in online learning platforms.
• Maintain student information, attendance, grades, schedules, and records using PowerSchool and other district systems.
• Answer phones, emails, mail, and general correspondence.
• Communicate with parents regarding attendance, school requirements, and other needs.
• Greet visitors, manage visitor check-in, and maintain a welcoming and professional front office.
• Manage student Chromebook checkout, returns, and related records.
• Order supplies and assist with purchasing, invoices, and management of the school budget.
• Coordinate student lunches with other district schools.
• Schedule buses and transportation for field trips, career activities, and other school events.
• Assist the principal with tracking students participating in work-based learning, including student hours, employer information, evaluations, and related documentation.
• Maintain accurate and confidential student, financial, and school records.
• Provide general administrative support to the principal and school staff.
• Perform other office and school-related duties as assigned.

Required Skills and Qualifications:

• Strong organizational, communication, and customer-service skills.
• Ability to manage multiple tasks and changing priorities.
• Proficiency with Google Workspace and/or Microsoft Office products.
• Ability to learn and effectively use PowerSchool, online learning platforms, and other district technology.
• Strong attention to detail and ability to maintain accurate records.
• Ability to communicate positively and professionally with students, parents, staff, and community members.
• Ability to maintain confidentiality and use sound judgment when handling sensitive information.
• Basic knowledge of purchasing, bookkeeping, and budget tracking preferred.
• Previous office, administrative, or school experience preferred.

Professional Expectations:

The successful candidate should be dependable, organized, flexible, technology proficient, and student-centered. This individual must be willing to take initiative, adapt to the changing needs of an alternative school environment, and work collaboratively with staff to support student success and the overall operation of Shelley Work-Based Academy. Salary is according to the attached Class I Secretary Schedule Benefits are also included.