Administrative Assistant - Office & Admin Special Senior

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:
Administrative Assistant - Office & Admin Special Senior

Institution:
Saint Paul College

Classification Title:

Office & Admin Specialist Sr

Bargaining Unit / Union:
206: AFSCME - Clerical and Office

City:
St. Paul

FLSA:
Non Job Exempt

Full Time / Part Time:
Full time

Employment Condition:
Classified - Unlimited

Salary Range:
$22.23 - $31.68

Job Description

Job Summary:

The Advancement & Communications Administrative Assistant serves in a senior-level administrative capacity and is classified as Office and Administrative Specialist, Senior (OAS Sr) . This position provides high-level executive and administrative support to Advancement and Communications leadership and the Friends of Saint Paul College Foundation. The role supports a complex, highly visible administrative area that advances the mission of Saint Paul College through fundraising, marketing, storytelling, alumni and donor engagement, and community partnerships.

The position requires independent judgment, discretion, and initiative; strong written and interpersonal communication skills; and the ability to manage multiple priorities, processes, and stakeholders. The Administrative Assistant frequently researches issues, prepares correspondence and materials on behalf of leadership, administers key support activities, and coordinates work that spans both college and Foundation operations.

Job Duties:

• Executive & Administrative Support (Senior - level)
• Data, Records, and Systems Management
• Advancement, Marketing & Communications Support.
• Event Coordination & Support
• Other Duties

Salary Range:

The salary range for this position is $22.23 - $30.09 hourly.

Minimum Qualifications

• Knowledge of communications sufficient to share information and communicate with stakeholders and colleagues and communicate effectively with internal and external customers
• Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files
• Ability to analyze, intreperet, reconcile, and prepare financial information, records, and reports; identify errors; and recommend solutions to procedural or other fiscal problem
• Skill in obtaining, organizing, and drafting administrative materials for internal or external dissemination
• Ability to review, edit, and proofread content which may include texts and graphics for final desktop and website publishing
• Knowledge of social media platforms and best practices for social media communications
• Ability to effectively communicate, listen to, and elicit information with tact and diplomacy and to respectfully engage with stakeholders when handling difficult or complex problems

Preferred Qualification

• Two (2) years of experience in an administrative, executive support, or office support role with progressively responsible duties.
• Experience with donor databases (e.g., Raiser's Edge) and event or donor engagement activities.
• Familiarity with Minnesota State systems, policies, purchasing, and accounting procedures.
• Experience supporting events, donor relations, or alumni engagement

Other Requirements

Applicant resumes and cover letters should address the minimum and preferred qualifications for this position. If your skills match the required skill for this position, the department may contact you. Reference checks will be conducted for all finalists. This may include a review of documentation related to job performance and education and contact with the finalist current and/or previous employers. Applicant must be authorized to work for any employer in the United States. We are unable to provide sponsorship or take over sponsorship of employment visas at our institution. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins.

Work Shift (Hours / Days of work)

Monday - Friday; 8:00 AM - 4:30 PM

Telework (Yes/No)

Telework opportunities may be available for this position.

About

Saint Paul College was established in 1910, and we are proud to be honoring education for more than a century. SPC-Quick Facts

Saint Paul College is committed to supporting diversity in all of its forms. Applicants representing diverse backgrounds are encouraged to apply.

We are an equal opportunity, affirmative action employer, and encourages application from underrepresented groups. Recognized as a Beyond the Yellow Ribbon employer offering support for veteran and military students. A member of the Minnesota State Colleges and Universities system.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:
07-15-2026

Position End Date:

Open Date:
05-27-2026

Close Date:
06-03-2026

Posting Contact Name:
Aby Emiru

Posting Contact Email:
View email address on jobs.institutedata.com