Accounts Payable Supervisor

Job Summary:

The Accounts Payable Supervisor plays a key role within the Business Office, overseeing a wide range of accounts payable functions. This position requires hands-on processing of accounts payable and a working knowledge of AP systems and procedures. This position will also be responsible for tracking and maintaining special funds as designated by the departments.

This role functions in a coordinating, informational, and advisory capacity with all stakeholders. Currently the stakeholders consist of three Departments which include clinical divisions, administration, faculty, residents, researchers, and support staff. The position also requires frequent interaction with external entities including other SUNY HSC departments, vendors, and suppliers.

Key Responsibilities:

• Supervise daily accounts payable operations, ensuring accuracy, timeliness, and compliance with policies and procedures.

• Process and review invoices, check requests, and payment authorizations, resolving routine issues independently.

• Maintain the Accounts Payable system and identify opportunities for improvement; assist with implementing process enhancements.

• Look for innovative and efficient ways to improve workflows and reduce errors within accounts payable processes.

• Track and reconcile special departmental funds, grants, or projects as required.

• Collaborate with departmental staff across all divisions to resolve AP issues and ensure consistent application of AP procedures.

• Serve as a liaison between the Business Office and external vendors, assisting with resolution of payment or invoice discrepancies.

• Maintain accurate and organized records of all payables, in both physical and digital formats.

• Support audits by preparing and providing required documentation and analysis.

• Provide guidance and support to junior AP staff, helping to ensure adherence to internal controls and procedures.

• Assist with month-end and year-end closing activities related to accounts payable including 1099 preparation.

Minimum Qualifications:

Bachelor's Degree in an appropriate field and 2 years related experience. 1 year experience in Accounts Payable preferably in a medical practice or health care setting.Will consider equivalent combination of education and experience.

Preferred Qualifications:

Equivalent combination of education and experience will be considered.

Proficiency with accounts payable systems and Microsoft Office Suite (Excel, Word, Outlook).

Strong organizational skills and attention to detail.

Excellent interpersonal and communication skills, with ability to work collaboratively across departments and divisions.

Work Days:

Monday - Friday Daytime Hours

Message to Applicants:

Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays

G6: $25.75 - $40.62

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.

Recruitment Office: MedBest Medical Management