Accountant II

The Department of Developmental Services (DDS) is excited to offer a career growth opportunity to a motivated and talented individual for the Accountant II position to function in the Metro Regional Office located in Waltham, MA. This position will perform a full array of financial and administrative/support functions in the Metro Region's Business Office. Primary responsibilities include but are not limited to:


DUTIES AND RESPONSIBILITIES

-Enter and process encumbrances and payments into the Massachusetts Management Accounting and Reporting System (MOSAIC) in compliance with the Office of State Comptroller, departmental policies and procedures and internal controls

-Provide administrative support to the Business Office and regional/area offices including office supplies, inventory and electronic file management.

-Assist and respond to regional and area offices related to the purchase of goods and services inquiries and requests

-Follow up and work with vendors to reconcile statements, resolve accounting, billing and payment issues in a prompt and professional manner

-Under the direction of the Accounting Supervisor and Business Manager assist in the coordination and preparation of financial documents for assigned projects and help resolve overall business office related issues

-Utilize various applications and databases such as Excel, FMIS (Financial Management Information System); Vendor Web to track, monitor and reconcile purchase orders, encumbrance and payments

-Review and maintain internal Business Office tracking tools/systems for accuracy and completeness;

-Process transactions accurately in FMIS PO database, PO Invoice Tracking and MOSAIC

-Prepare, maintain and reconcile financial documents, transactions, statements to ensure conformance with established accounting standards and procedures.

-Responsible for reconciling discrepancies and independently resolving payment issues.

-Monitor, report and reconcile expenditures/payments, encumbrances & bank balances.

-Confer with vendors, state agencies, regional/area staff concerning accounting related matters such as responding to purchase of goods and services inquiries and resolving accounting discrepancies around billing/payment matters.

-Review and process all regional and area office travel and employee reimbursements through Commonwealth's Self-Service Time and Attendance (SSTA) system; maintain and reconcile payments

-Other duties as assigned.


PREFERRED QUALIFICATIONS:

- Ability to give written and oral instructions in a precise, understandable manner.

- Knowledge of accounting principles and practices including terminology.

- Ability to analyze data, draw conclusions and make appropriate recommendations.

- Ability to read and interpret documents such as financial reports, accounts and ledgers.

- Ability to use mathematical formulas to solve financial problems.

- Ability to interpret, follow and apply oral and written instructions.

- Ability to prepare general reports and spreadsheets.

- Ability to maintain accurate records.

- Ability to exercise sound judgement.

- Ability to exercise discretion in handling confidential information.

- Ability to establish and maintain harmonious working relationships with others.

- Ability to deal tactfully with others.

- Ability to work independently as well as in a team setting.

- Ability to multi-task, prioritize and meet deadlines in a timely manner.

- Strong analytical, organizational and interpersonal skills are essential as well as written and communication skills.

- Strong working knowledge of MMARS/MOSAIC.

- Knowledge of the Commonwealths procurement policies and procedures.

- Overall knowledge of the State's laws, rules and procedures in the areas of budgetary, financial and internal controls.

- Experience with Microsoft Office Suite, specifically proficient in Excel, Access, Word and Outlook.


Please Note:

- Schedule: Full Time - Monday - Friday, Days Off: Saturday and Sunday

About the Department of Developmental Services

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

For more information about our agency and programs visit:


Pre-Hire Process:

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

• Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.


Recommended candidates must successfully complete pre-employment screening which includes:

• Disabled Persons Protection Commission (DPPC) Abuse Registry Search:

• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services.

• National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check.


ADA Reasonable Accommodation:

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests


For technical help with Mass Careers , including logging into your profile and/or resetting your password, please call the Employee Service Center at View phone number on click.appcast.io for assistance.


For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at View phone number on click.appcast.io Ext. #4.

Qualifications:
First consideration will be given to those applicants that apply within the first 14 days.


MINIMUM ENTRANCE REQUIREMENTS: Applicants must have (A) two years of full-time or equivalent part-time, general accounting or budgeting experience, or (B) any equivalent combination of the required experience and the substitutions below.


Incumbents may be required to have a current and valid Massachusetts Motor Vehicle Driver's License at a class level specific to assignment.


Substitutions:

I. An Associate's degree with a major in accounting, finance or business may be substituted for one year of the required experience.


II. A Bachelor's degree with a major in accounting, finance or business may be substituted for the required experience.

Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.


Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!


An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.


The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.