Warehouse Specialist

Inventory And Materials SpecialistCoordinate and manage the procurement, inventory, organization, and distribution of materials, and supplies to support campus and departmental operations. Ensure accurate inventory tracking, timely ordering, efficient warehouse organization, and effective delivery of resources to campuses and classrooms while maintaining high levels of customer service and operational efficiency.Qualifications:High School diploma, bachelor's degree in an accounting related field preferred.TASBO certification preferredExtensive experience with Microsoft Office Suite, especially ExcelKnowledge of project planning and construction budgetsKnowledge of warehouse operations, inventory control, logistics coordination, and material distribution processesExcellent hearing and visionAbility to read invoices and pay applicationsStrong organizational, communication, and interpersonal skillsForklift certified, or ability to gain certificatePreferred Experience:Experience in warehouse operations preferred, inventory control, logistics coordination, and materials procurement, preferably in a school district environment. Experience with budget tracking, capital expenditures, bond-funded purchases, and construction-related materials preferred.Major Duties and Responsibilities:Generate requisitions/purchase orders, assign appropriate budget code, and process for distribution of funds.Manage the receipt, storage, organization, and distribution of district materials, supplies, and instructional resourcesOversee daily warehouse operations to ensure efficient workflow, cleanliness, safety, and accurate inventory controlMaintain accurate inventory records using district systems, including tracking stock levels, usage, and replenishment needsCoordinate procurement of materials and supplies, including preparing purchase requests, processing orders, and monitoring deliveriesWork closely with campuses, departments, vendors, and contractors to fulfill material requests in a timely and efficient mannerAssist in planning and coordinating logistics for deliveries, warehouse transfers, and campus distribution schedulesReceive, verify, and reconcile incoming shipments against purchase orders, invoices, and packing slips for accuracySupport capital projects and bond-funded initiatives by tracking, ordering, and distributing materials and equipment as neededMaintain organization of warehouse storage areas to ensure safe handling and efficient access to materialsOperate warehouse equipment such as forklift, pallet jacks, carts, and related tools in compliance with safety proceduresPrepare periodic inventory reports, including usage trends, stock levels, and procurement recommendationsCollaborate with accounting and purchasing departments to ensure proper coding, documentation, and budget alignment for purchasesRespond to campus and departmental inquiries regarding materials availability, delivery status, and special requestsEnsure compliance with district policies, purchasing guidelines, and applicable state and federal regulationsCompile, maintain, and file all physical and computerized reports, records, and other documents as required.All other duties as assigned.Supervise warehouse employees.Personal computer, copier, calculator, electronic documentation, scanner, etc. Pallet Jack, forklift, carts and related warehouse toolsWorking Conditions:Site visits to construction sites may be required.Prolonged sittingOccasional bending/stooping, pushing/pulling, and twistingRepetitive hand motions including frequent keyboarding and use of mouseOccasional reachingOccasional heavy lifting and carrying (up to 45 pounds)May work prolonged or irregular hoursWork with frequent interruptions; maintain emotional control under stressAbility to work in both warehouse and office environmentsAbility to stand, walk, bend, stoop, and move throughout warehouse and campus locations for extended periods of timeAbility to operate standard office equipment and warehouse-related equipment as requiredThis document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.