Property Management Associate

Property Management Associate

Immediate need for a talented Property Management Associate. This is a 03+ months contract opportunity with long-term potential and is located in San Diego, CA (Onsite).

Key Responsibilities:

• Set up and manage vendor accounts and records
• Process, code, verify, and audit invoices
• Track vendor management documentation and ensure data accuracy
• Support contract preparation and execution processes
• Review and approve vendor invoices, billings, expense reports, and accounts receivable transactions
• Verify invoices have been paid and resolve discrepancies as needed
• Communicate with vendors, security personnel, and internal teams regarding operational matters
• Maintain accurate management and leasing contract databases
• Ensure compliance with company policies, real estate regulations, and state/federal guidelines
• Support onboarding and training of new team members on operational procedures
• Assist with internal audits and client termination processes
• Prepare forecasting reports and present findings to management
• Analyze operational data and recommend process improvements
• Work closely with senior leadership to improve operational compliance and service delivery

Key Requirements and Technology Experience:

• Accounts Payable experience is required
• Strong written communication skills, especially via email
• Ability to manage multiple tasks and work independently
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Advanced mathematical and analytical skills, including percentages, discounts, and markups
• Ability to evaluate and communicate complex information clearly and concisely
• 35+ years of relevant professional experience
• Comprehensive understanding of operational processes, compliance, and financial coordination within property management or related industries
• High School Diploma