Office Assistant - Part time

Office Assistant – Part-Time

$17–$20/hour | 30 Hours per Week | Monday–Friday | On-Site

Position Overview We are seeking a dependable, organized, and motivated Office Assistant to join a busy, team-oriented office. This position will begin at approximately 30 hours per week, with strong potential to grow into a full-time role for someone who demonstrates initiative, a desire to learn, and the ability to take on additional responsibilities. While this position includes traditional administrative duties, it is not solely a receptionist or data-entry role. This person will work closely with multiple team members and assist with important processes related to sales, purchasing, order processing, accounting support, and general business operations. We are looking for someone who wants to learn the business, become a valuable part of the team, and potentially build a longer-term career with the company.

Schedule

• Monday–Friday, approximately 6 hours per day / 30 hours per week
• Company operating hours are 6:30 AM–3:00 PM
• Candidates should be available to start between 6:30 AM and 8:30 AM and work approximately six hours each day.
• Earlier start times are preferred.
• Depending on performance, business needs, and the employee's desire to take on additional responsibilities, this position has the potential to become full-time.

What You'll Be Doing

• Answer incoming calls, route callers, and take accurate messages.
• Greet visitors and provide professional front-office assistance.
• Receive, distribute, and prepare incoming and outgoing mail and packages.
• Enter vendor bills and customer invoice information into QuickBooks.
• Assist with purchase orders, including reviewing quantities, pricing, and line-item information.
• Support sales and order-processing activities by helping maintain accurate documentation and information.
• Assist with purchasing processes, vendor documentation, and supply needs.
• Track paid and outstanding vendor and customer documentation.
• Maintain organized electronic and paper filing systems.
• Monitor office and shop supplies and help maintain appropriate inventory levels.
• Create and update spreadsheets, PDFs, reports, and other business documents.
• Organize employee and general company documentation.
• Assist different departments with administrative and operational projects.
• Help keep the office organized and ensure day-to-day processes continue moving efficiently.
• Take on additional responsibilities as knowledge of the business grows.

What We're Looking For

• Previous office, administrative, order processing, purchasing, sales support, or operations support experience preferred.
• Purchasing, sales support, or order-processing experience is a strong plus.
• Experience in an industrial, manufacturing, distribution, construction, or similar business environment is highly desirable but not required.
• Experience with QuickBooks is preferred.
• Working knowledge of Microsoft Office, particularly Excel.
• Strong data-entry skills with excellent attention to detail and accuracy.
• Professional communication skills in person, over the phone, and through email.
• Ability to manage multiple priorities and work with several team members throughout the day.
• Comfortable learning processes beyond basic reception and clerical responsibilities.
• Dependable, team-oriented, and willing to jump in where needed.
• Most importantly, someone who demonstrates initiative, curiosity, and a genuine desire to learn and grow within the company.

Why This Opportunity? This is a great fit for someone who may already have solid administrative experience but wants an opportunity to expand beyond traditional clerical work. You'll gain exposure to sales, purchasing, accounting, order processing, and general operations while learning how the different parts of the business work together. For the right person, this position can develop into a larger full-time role with increased responsibilities as they grow with the company.