Legal Assistant and Licensing Administrator

The ideal candidate will be a self-starter with excellent communication and problem-solving skills, capable of working independently and collaboratively within a fast-paced environment. The role will report to the Chief Legal Officer (CLO).

Responsibilities:
-Support the drafting, execution, and tracking of legal agreements, including NDAs, contracts, and compliance documents.
-Monitor document version control and ensure proper record retention and retrieval.
-Coordinate document signatures via platforms such as DocuSign and maintain execution logs.
-Track, manage, and coordinate all business and professional licenses across U.S. states and territories, including applications, renewals, and supporting documentation.
-Maintain a comprehensive licensing tracker to monitor expiration dates, renewal timelines, and state-specific requirements.
-Liaise with state agencies, regulatory bodies, and internal departments to ensure timely filings and continuous compliance.
-Assist with audit responses and documentation requests related to licensing and regulatory matters.
-Manage complex calendars, coordinate meetings, and resolve scheduling conflicts for the CLO and legal department.
-Prepare, proofread, and format correspondence, presentations, reports, and legal documentation.
-Serve as a liaison between the Legal Department, internal teams, and external counsel or partners, ensuring timely follow-up and clear communication.
-Handle highly confidential and sensitive information with professionalism and discretion.
-Organize travel arrangements, prepare itineraries, and process related expense reports.