Office Manager - Wwbt

About Gray Media:

Gray Media, or Gray, is a multimedia company headquartered in Atlanta, Georgia. The company is the nation's largest owner of top-rated local television stations and digital assets serving 113 television markets that collectively reach approximately 36 percent of US television households. The portfolio includes 77 markets with the top-rated television station and 100 markets with the first and/or second-highest-rated television station, as well as the largest Telemundo Affiliate group with 43 markets totaling nearly 1.5 million Hispanic TV Households. The company also owns Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies with the most advanced digital products and services. Gray's additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, and studio production facilities Assembly Atlanta and Third Rail Studios.

About WWBT:

WWBT 12 On Your Side is the Gray-owned NBC-affiliated television station located in Richmond, serving Central Virginia and beyond; embodying excellence, innovation, and community commitment. We fulfill our “On Your Side” brand promise through quality news, programming, and information across all media platforms. Richmond (DMA 56), the capital of Virginia, is located on the incredible James River and offers a wide range of cultural and historical attractions.

Job Summary/Description:

WWBT 12 On Your Side, an award-winning television and digital media company in Richmond, VA, seeks a full-time Office Manager to support station operations and executive leadership.

This position reports directly to the Regional Vice President/General Manager and works closely with department leaders across General & Accounting, Sales, News, Marketing, and Technology. The ideal candidate is highly organized, demonstrates the highest level of integrity, handles confidential information with discretion, and communicates effectively at all levels of the organization. This role serves as the primary liaison with Corporate Human Resources on behalf of the station.

Duties/Responsibilities include, but are not limited to:

- Partner with Corporate Human Resources, Benefits, and Payroll to ensure accurate employee records and payroll processing
- Perform light accounting and support office financial activities
- Coordinate employee onboarding and offboarding
- Conduct new‑hire orientations, including company benefits, policies, and procedures
- Manage payroll changes such as hires, promotions, pay adjustments, and terminations
- Maintain personnel files and update employee records within HR systems
- Manage station reporting records on the FCC website and complete annual FCC reports
- Ensure compliance with FCC regulations and applicable governmental agencies
- Assist with recruitment efforts and job postings
- Support the administration of Workers’ Compensation matters and OSHA guidelines (knowledge preferred)
- Assist with planning and execution of station events
- Handle general administrative duties, including ordering office supplies
- Process vendor invoices through the company’s accounts payable system
- Manage front desk reception responsibilities
- Work closely with, and serve as backup to, the Office Accounting Manager

Qualifications/Requirements:

- Minimum 3+ years of administrative and human resources experience, with a focus on employee relations and payroll
- Basic knowledge of accounting concepts and principles
- Proficiency in Microsoft Office, including strong Excel skills
- A college degree in Human Resources, Business Administration, or a related field is a plus
- Strong organizational, time‑management, and prioritization skills
- Excellent interpersonal and communication abilities
- Solid understanding of employment laws and payroll regulations
- Experience with HRIS and payroll systems (UKG or similar platforms preferred)
- Proven ability to handle sensitive information with professionalism and confidentiality

If you feel you’re qualified and want to work with a great group of people, go to , you may type in the job title, station call letters, or click on "apply now" , upload your resume, cover letter, and references

(Current employees who are interested in this position can apply through the  Gray-TV UltiPro self-service portal )

WWBT-TV/Gray Media is a drug-free company

Additional Info:

Gray Media provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Gray Media complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Gray Media expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Gray’s employees to perform their job duties may result in discipline up to and including discharge.