Project Coordinator

Job Description

Job Description

Summary

We are representing a reputable and growing mechanical contractor in San Diego seeking a Project Coordinator to support HVAC and plumbing projects across a range of commercial and institutional markets. This position offers a dynamic opportunity to work closely with Project Managers, field teams, and clients — helping ensure smooth project delivery from start to closeout. This is a great opportunity for someone with strong administrative and organizational skills who enjoys working in a construction setting and wants to grow within the mechanical trades. Key Responsibilities Provide day-to-day project coordination and administrative support to the Project Management team

Maintain project documentation, including RFIs, submittals, meeting minutes, and change orders

Assist with subcontractor communications, scheduling, and compliance tracking

Help prepare and submit project documentation packages including closeout binders and O&M manuals

Coordinate material and equipment deliveries with vendors and field teams

Track project milestones, assist with scheduling updates, and maintain document logs in Procore or similar platforms

Support billing processes, including gathering backup and preparing applications for payment

Help manage safety documentation, jobsite logs, and quality control paperwork

Communicate regularly with internal departments and external stakeholders to ensure project continuity

Qualifications 2+ years of experience in construction administration or project coordination; mechanical or HVAC experience preferred

Familiarity with HVAC or plumbing systems and terminology is a plus

Experience using construction management software such as Procore, Bluebeam, or Microsoft Project

Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams)

Highly organized and detail-oriented with strong written and verbal communication skills

Ability to support multiple projects simultaneously in a fast-paced environment

Positive, team-first attitude with a willingness to learn and grow

Compensation & Benefits Competitive hourly or salaried compensation (commensurate with experience)

Full medical, dental, and vision coverage

401(k) plan with company match

Paid holidays, PTO, and sick leave

Career advancement opportunities within a stable and growing mechanical contractor

Supportive work environment with a commitment to mentorship and employee development