Senior On-Site Service Specialist

Senior On-Site Service Specialist This position provides operations functions in one or all of the following areas: operates high volume duplicating, production, sorting, mailing, or bindery equipment, performs associated copying tasks, ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. Provides copier maintenance and/or repair of customer site equipment. May also perform bindery, QC and final check, housekeeping/Hospitality, file services, call center representative, and reception, etc. May perform various building support functions related to meeting setups and light maintenance. Note: Due to the higher level of presentation and telephone skills needed to perform as well as temporary/occasional receptionist duties, employees performing this function are considered to be Senior On‑Site Services Specialist. This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration. Job Duties and Responsibilities Run high volume/production copy machines and perform binding and finishing work. Ensure convenience copiers are working properly, checking for quality via daily inspections; clear paper jams and inform technicians of specific problems. Perform basic equipment troubleshooting and escalating calls to technicians. Perform setup of equipment as prescribed by the customer (toner add, stock paper, etc). Perform duties of scanning and/or imaging documents. May perform reception services on temporary/occasional basis. Maintain records for management reports and inventories of supplies needed. Distribute office supplies, fax transmissions and mail to company personnel and/or designated drop‑off points as required. Calculate charges for jobs performed, maintain logs and may generate reports. Respond to and coordinate all service calls required by customer. May perform filing duties in conjunction with specific customer requests. Deliver completed jobs to pre‑determined customer locations within and outside of the site. Maintain daily meter and service logs. May travel between customer's buildings. Answer customer questions regarding status or feasibility of job requests. Ensure upkeep of convenience copier areas by keeping neat and well stocked. Perform duties related to the shipping of materials. Perform duties related to the receiving of materials. May perform meeting room and conference room set‑ups. May perform building occupant moves within assigned facilities. May perform light maintenance and cleaning duties as assigned. May occasionally perform shipping, receiving and dock work in a mailroom type environment. May require periodic overtime on nights and weekends, including off‑hour emergency response. Use shrink‑wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted. Use all copier equipment, calculator, fax machine, postage meter and some PC. Perform filing duties, which may include purging and archiving old documents. Understanding of Ricoh Services Portfolio & Technology. Ensure data for Ricoh MOR, SPG and job logs are captured. Perform other duties as assigned. Qualifications (Education, Experience and Certifications) Requires high school diploma or GED and 1‑2 years of related work experience. Some related copy job experience is preferred. May require valid driver's license and minimum levels of auto insurance coverage per Ricoh. Demonstrate competency in basic computer skills including proficiency in MS Office Suite. Knowledge, Skills and Abilities Working knowledge of copier and other related equipment and repair is preferred. Knowledge and understanding of shipping/receiving procedures. Basic electronics knowledge is preferred. Ability to work independently and flexibly to complete projects. Ability to determine correct method and packing material as well as check packing slips for accuracy of incoming materials. Ability to comprehend instructions concerning mail delivery. Troubleshooting and problem‑solving skills. Ability to read and comprehend written technical information in the form of manuals, parts books and related publications. Excellent customer relations skills and excellent verbal communication skills. Working Conditions, Mental and Physical Demands Frequent exposure to copier/fax machine noise, toner and changes in room temperature and may be exposed to frequent paper cuts from the handling of paper and opening of boxes. Exposure to various weather conditions when walking is necessary between buildings and exposure to location equipment can present opportunities for injury or accidents. Daily telephone/in‑person contact with customers, employees, managers and/or Dispatch Department and occasional telephone contact with vendors and equipment repair people. Dealing with tight deadlines and quick turnaround times imposes high stress levels. Some physical effort is required which may involve long periods of standing, walking, bending, reaching, stretching, climbing or similar activities as well as lifting or moving items weighing up to 50 lbs. and in pushing or pulling machines on wheels, which may weigh up to 400 lbs., in order to move for repairs. Walking between buildings may be necessary. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. Benefits Choose from a broad selection of medical, dental, life, and disability insurance options. Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments. Augment your education with team member tuition assistance programs. Enjoy paid vacation time and paid holidays annually. Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development. #J-18808-Ljbffr