Executive Secretaries and Administrative Assistants

Administrative Assistant

Employment Type: Contract

Work Hours: 40 hrs./week Work site: 100% Onsite.

Location: 150 Broadway, Suite 600 Albany, NY

Job Duration: 2 years Closing: 04/30/2026.

Roles And Responsibilities

• Responsible for preparing various forms of written correspondence.
• Responsible for answering bureau phones, arranging conference calls, processing mail, along with preparing large mailings and aiding program staff.
• Responsible for monitoring a bureau mail log (BML), scheduling meetings, maintaining calendars and managing faxes.
• Responsible for data entry functions including entering, updating and maintaining databases, documents and spreadsheet information.
• Daily administrative assignments require strong computer skills and experience using Microsoft Office programs, including Outlook, Word and SharePoint.
• Experience working in an office setting requiring a combination of strong communication, organization and time management skills.

Job Description

• This Administrative Assistant position will be required to perform daily administrative and clerical functions such as preparing letters, labels, and information folders for program activities and training.
• Data entry functions would include entering and updating information into program databases and assisting with review of operations materials.
• Other duties include answering bureau phones, arranging conference calls, processing mail, along with preparing large mailings and aiding program staff.
• Strong computer skills and experience using Microsoft Office Programs, including Outlook, Word and SharePoint are necessary for monitoring the bureau mail log, scheduling meetings, maintaining calendars and managing faxes.
• This position requires work schedule consistency and reliability due to providing bureau phone coverage, good organizational and time management skills and a professional approach to working with program staff and the public.
• This position will not supervise; travel is not required.

Miscellaneous Information

• Workweek is Monday Friday with an 8 hour shift and a 30 minute unpaid lunch; 40 hours per week.
• Free Parking facility available.
• A DOH ID Card will need to be purchased by the Candidate for $13. Payment must be by check or money order, no cash.
• Interview will be held in person and at the work location.
• Training will be provided.

The Nexus Staff Difference

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.