School Registrar

Registrar

Under the direct supervision of the building administrator, administer the school's accounting and bookkeeping activities, ensuring the accuracy of financial records, maintains and develops class rosters and assignments, assists in the development and distribution of student grade cards, and assists in various administrative and clerical tasks for the school building. Reports to: Building Administrator

Essential Functions

• Maintain and monitor school related accounting activities, including inputting and maintaining data and information into the accounting system regarding account balance and account spending to ensure records are accurate and up-to-date.
• Input class assignments and rosters for students in classes.
• Complies with reporting procedures and internal controls for timely and accurate completion of reporting and record-keeping requirements.
• Composes correspondence as needed for the purpose of documenting activities, providing written reference and/or conveying information regarding accounts payable issues, balances, etc.
• Maintains records for accurate and up-to-date filing and recordkeeping.
• Assists in banking and other financial transaction activities as required.
• Assists in ensuring the reliability of key operating data through period audits and corrective action.

Additional Duties

• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the scheduling and accounting system.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. Uses calculating devices.

Knowledge, Skills and Abilities

Knowledge of accounting and bookkeeping principles. Organizational and time management skills. Ability to report work orally or in writing to supervisor as required. Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators. Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel). Ability to problem-solve job-related issues. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding school district financial and other information. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Ability to train and mentor other accounting employees.

Physical and Mental Demands, Work Hazards

Works in standard office building environments.

Qualification Profile

Any combination of education and experience providing the required skills and knowledge for successful performance. Required: Experience in payroll, math, accounting, or recordkeeping. Required: High School Diploma Preferred: Associate's or Bachelor's Degree Preferred: Experience with MAS WenGAGE and Frontline software FLSA status: Non-exempt