Office Manager for Pet Hospital

Job Description

Job Description

About Us:

SF Vet Hospital is a fast-growing veterinary Hospital dedicated to providing high-quality medical care and exceptional client service. We are seeking a highly organized and proactive Office Manager to oversee daily operations and support our clinical and administrative teams.

Position Overview:

The Office Manager will be responsible for managing the day-to-day administrative operations of the hospital, ensuring efficiency, compliance, and an excellent client experience. This role requires strong leadership, communication, and organizational skills, as well as the ability to multitask in a fast-paced veterinary environment.

Key Responsibilities:

• Oversee daily office operations and ensure smooth workflow across all departments.
• Manage front desk staff, including scheduling, training, and performance oversight.
• Coordinate staff schedules to ensure proper coverage and operational efficiency.
• Handle client relations, including resolving concerns and maintaining high satisfaction levels.
• Monitor and manage inventory, supplies, and vendor relationships.
• Assist with HR functions, including onboarding, employee records, and compliance.
• Support payroll coordination and timekeeping accuracy.
• Maintain compliance with local, state, and veterinary industry regulations.
• Collaborate with veterinarians and leadership to improve processes and efficiency.
• Oversee billing, invoicing, and financial reporting support.
• Ensure proper use of practice management software and office systems.

Qualifications:

• Minimum 1–2 years of experience in office management, preferably in a veterinary or healthcare setting.
• Strong leadership and team management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office and veterinary practice management software (e.g., AVImark, ezyVet, or similar).
• Ability to multitask and work in a fast-paced environment.
• Strong problem-solving and organizational skills.
• Knowledge of HR, payroll, and basic accounting practices is a plus.

Preferred Qualifications:

• Experience in a veterinary hospital or medical office.
• Familiarity with California labor laws and compliance requirements.
• Bilingual is a plus.

Compensation & Benefits:

• Competitive salary based on experience.
• Health insurance options.
• Paid time off (PTO).
• Employee pet care discounts.
• Opportunities for professional growth and development.

How to Apply:
Please submit your resume and a brief cover letter outlining your experience and why you would be a great fit for SF Vet Hospital.