Executive Administrative Assistant

Executive Administrative AssistantThis is a high-visibility, high-trust role at the center of TemperPack's executive operations. The Executive Administrative Assistant works directly with the Chief of Staff and the Executive Leadership Team (ELT)- keeping leadership organized, events running smoothly, and day-to-day operations humming across our offices and beyond.We're looking for someone who takes ownership, reads the room, anticipates needs before they're voiced, and represents the executive office with professionalism and warmth. If you thrive in a fast-paced environment where no two weeks look the same — this is the seat for you.Essential Job Functions:Manage complex, high-priority calendars for the CEO and ELT — appointments, prioritization, and proactive conflict resolutionCoordinate executive travel: flights, hotels, ground transportation, and itineraries that are accurate and ready before departurePrepare and reconcile expense reports for executive team membersOrganize internal and external meetings end-to-end: scheduling, agendas, reminders, venue booking, and catering coordinationSupport Board of Directors meeting logistics, including preparation, scheduling, and follow-up coordinationServe as the front-of-house for the Richmond office — greeting visitors, managing the environment, and owning the experience from arrival to departureManage corporate travel accounts, purchasing cards, and vendor relationships for office needsSupport our commercial team with trade show planning, customer event coordination, and travel logisticsProvide remote support to Las Vegas and Holt, MI offices on office management and company eventsPartner with the Chief of Staff on special projects, communications support, and cross-functional coordination as neededQualifications:6–8 years of experience supporting a C-suite or executive team in a fast-paced environmentExceptional organizational skills — you can manage multiple moving parts without dropping anythingOutstanding written and verbal communication; you can draft a message or set an agenda that represents leadership wellDeep proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)Discretion is non-negotiable — you handle sensitive information with maturity and confidentialityProactive by default: you don't wait to be told, you identify what's needed and moveComfortable with ambiguity and able to make sound decisions without step-by-step guidanceA genuine team player who brings positive energy and takes pride in making others more effectiveBachelor's degree in a related field, or equivalent professional experience.Candidates must be authorized to work in the United States on a permanent and ongoing basis. This position is not eligible for employment visa sponsorship now or in the future.Physical Requirements:Lift up to 15 pounds unassistedProlonged periods of sitting at a desk and working at a computerTemperPack provides Equal Employment Opportunity to all employees and applicants for employment without regard to race, color, religion, sex/gender (including pregnancy, childbirth, and related medical conditions, sexual orientation, and gender identity), national origin, age, disability, genetic information, or status as a covered veteran/reservist, and any other class of protected individuals, in accordance with applicable federal, state, and local laws. Our company uses E-Verify to confirm the employment eligibility of all newly hired employees.