House Manager & Family Assistant

Part-Time House Manager & Family Assistant Location: San Francisco, CA 94110 Employment Type: Part-time 20 hours per week Schedule: Weekday support from 7:00 AM 12:00 PM (days can be flexible) Option for Saturday or Sunday 8:00 AM 12:00 PM Flexibility for a weekly date night (5:00 PM 9:00 PM) Compensation: $42$48 per hour, based on experience Start Date: ASAP Requirements Valid driver's license and reliable transportation Maintain a smoke-free environment CPR and First Aid certification (preferred) Flu and COVID-19 vaccination (preferred) About Our Family We are an active, welcoming household of four in San Francisco with two young children (ages 7 & 4) who keep life full and fun. We've recently settled into a new home together, and are building the systems and rhythms that make everyday life run smoothly. We're intentional about how our home is managed, and genuinely invested in the people we bring into our family's world. Our kids are spirited, curious, and full of personality. We embrace a Montessori-inspired approach to parenting and believe in encouraging independence whenever we're able. Our household is organized, health-conscious, and values transparency, follow-through, and warmth above all else. We spend a lot of time outdoors, exploring parks, hiking, and all that the city has to offer. We enjoy staying active as a family and creating meaningful experiences together. We value healthy, home-cooked meals, predictable routines, and an environment that feels calm, welcoming and thoughtfully maintained. Relationships are important to us, and we're looking for someone who will become a trusted and consistent presence in our lives. The right person will be proactive, reliable and genuinely enjoy helping our busy household thrive. We are looking for someone who doesn't simply complete tasks - but actively reduces the family's mental load by owning and maintaining home systems for our family and solving problems before they become stressful. Who You Are / What We're Looking For You are proactive and thoughtful. You're someone who walks into a home and immediately sees what needs to happen next and takes initiative. You are the type of person who notices an overflowing drawer or a cluttered shelf and instinctively think "I know how to make this better and more functional" - naturally noticing friction points and turning them into simple, repeatable routines. You don't just complete tasks; you build and maintain manageable systems. You enjoy owning checklists, labels, zones and schedules - and maintaining them consistently. You bring energy and intention to every day and take ownership of the household as if it were your own. You genuinely enjoy organizing and find satisfaction in transforming busy spaces into calm, functional areas. You're tech-savvy enough to work within a Notion-based household system. You communicate openly, have integrity, and own your mistakes. Consistency matters deeply to our family, and you'll be a steady, reliable presence the family can count on. You're warm, grounded, and genuinely great with kids. You have experience with young children and are comfortable engaging with children while supporting daily routines. We value providing age-appropriate structure that support our children's development in a thoughtful and intentional way. Familiarity with Montessori principles, conscious parenting, or other approaches that prioritize the children's independence are highly desirable. Most importantly, you're someone who genuinely enjoys supporting both our family, children, and also shifting your excellence to our household. You find satisfaction in contributing to a home that feels welcoming, organized and cared for. You're detail-oriented and follow-through is your super power. You're dependable, emotionally mature and excited by the opportunity to become a trusted part of our family's day-to-day life. Bonus Qualities: Spanish language proficiency Knowledge of nutrition and healthy meal preparation, including comfort with protein-focused, macro conscious cooking Experience caring for indoor plants having a "green thumb" Confidence riding a bicycle, as our family frequently uses electric bikes Familiarity with Montessori principles, conscious parenting or other aligned approaches Key Responsibilities Family Support & Child Assistance Assist with morning routines, including breakfast, school lunch prep, and kitchen tidy-up Engage children in age-appropriate activities using Montessori-style prompting that supports independence, creative thinking and problem solving skills Prepare and check backpacks daily School drop-off and pick-up as needed Offer occasional date night and weekend childcare support Household Organization & Maintenance Perform daily resets (counters, floors, surfaces, tidying) Identify areas in the home that are becoming cluttered and address them before they become overwhelming Create, own, and maintain organizational systems throughout the home - ensuring items consistently return to their designated home and spaces remain functional, clutter-free and easy for all family members to use Keep children's clothing, toys, school materials and gear organized and current Rotate toys and books seasonally Audit and prepare donations for children's clothing and gear Manage indoor plant care Replace batteries, light bulbs, and maintain smart devices Prepare home for guest visits, events, and holidays Support packing and unpacking for family travel, as needed Deep Cleaning & Special Projects Occasional deep cleans of fridge, oven Clean humidifiers, and air purifiers as needed Refresh garage, mudroom, and entryway Support organizational deep-dive projects as they arise Coordinate seasonal projects such as gardening prep, outdoor maintenance Oversee vendor visits as needed (gardeners, contractors, cleaners) Inventory & Errands Manage and maintain household supply list; restock pantry, fridge, and household supplies Coordinate grocery shopping: purchase fresh produce in-store; manage non-produce orders via delivery or subscription services Handle returns, and packages and organization Sort mail and break down boxes (bonus points for turning cardboard into a kids' art project) Manage household subscriptions and online orders List and sell household items through consignment or online platforms Meal Support Wash, dry, and cut produce; prep ingredients so meals come together quickly Prepare simple, family-friendly meals as needed Work within household dietary preferences: peanut-free environment (peanut allergy), low-carb and high-protein for adults Maintain kitchen cleanliness and organization Vehicle Upkeep Manage fueling, charging, and tidying of two family vehicles (one electric) Schedule routine maintenance and track registration and insurance timelines Administrative & Personal Assistant Support Manage household calendar including school closures and maintenance schedules Support administrative tasks as needed Assist with travel planning and logistics How to Apply To be considered for this role, please submit the following to Sage Haus: A short intro letter telling us about yourself and sharing about a time that you created or improved an organizational system for a family or a household. Share the problem that you solved and how it was impactful long-term. An updated resume Three professional references with current contact information