Senior Administrative Assistant - Chief Medical Officer, Home and Community Care Delivery - Remote

Executive Assistant To The Chief Medical Officer

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This role provides executive support to the Chief Medical Officer for Home & Community Care Delivery. The position is central to protecting executive capacity through calendar prioritization, travel and logistics coordination, follow-up management, document flow, leadership communications support, onboarding coordination, and sensitive approval and access workflows. The role also supports continuity across the Office of the Chief Medical Officer by helping keep priorities moving in a fast-paced, highly confidential environment.

The Executive Assistant will provide high-level administrative and operational support to the Chief Medical Officer and the broader Office of the Chief Medical Officer. This role requires solid judgment, discretion, responsiveness, and the ability to manage complex work independently. The ideal candidate will be highly organized, service-oriented, and comfortable handling sensitive information while coordinating across leaders, teams, and business partners.

If you are in PST time zone, you will have the flexibility to work remotely* as you take on some tough challenges.

Primary Responsibilities:

• Manage a highly complex executive calendar, including prioritization of competing requests, scheduling decisions, meeting sequencing, and rapid conflict resolution
• Coordinate travel arrangements, itineraries, meeting logistics, and related administrative workflows aligned to executive priorities and schedule demands
• Coordinate follow-ups, schedule holds, and document flow for the Chief Medical Officer and related leadership workstreams
• Prepare, edit, format, and maintain executive materials including agendas, presentations, reports, contact lists, org charts, and meeting materials
• Support delegated approval and compliance-related workflows, including travel approvals, expense approvals, secure access requests, and other sensitive enterprise processes
• Own and maintain administrative infrastructure such as distribution lists, recurring leadership communications, onboarding support, and onsite or offsite logistics
• Coordinate in-person and virtual meetings, including meeting space, materials, participant readiness, access support, and catering when applicable
• Initiate and support access, equipment, and related operational requests for new hires and team members as needed
• Work independently to prioritize, organize, and complete complex administrative activities while anticipating needs and identifying solutions to non-standard requests
• Serve as a resource to others and coordinate activities across teams to ensure timely execution of high-priority work

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma / GED or equivalent work experience
• Administrative support experience in a corporate or business environment
• Proven experience managing calendars, meetings, travel, and executive support activities with accuracy and attention to detail
• Demonstrated ability to work independently, handle complex activities, and prioritize multiple competing demands
• Demonstrated ability to manage confidential and sensitive information in accordance with internal policies and procedures
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and other standard collaboration tools
• Ability to work full-time Monday through Friday with flexibility to support business needs, including occasional overtime as needed
• Ability to support business hours aligned primarily to Pacific and Central Time

Preferred Qualifications:

• Experience supporting senior executives or enterprise leaders in a fast-paced, matrixed organization
• Experience preparing executive presentations, business materials, and leadership communications
• Experience supporting onboarding, access requests, and enterprise administrative workflows
• Experience coordinating onsite meetings, offsites, or leadership events

Candidate profile:

• Solid organizational and time management skills with the ability to stay ahead of changing priorities
• Sound judgment, discretion, and a high level of professionalism
• Clear written and verbal communication skills with the ability to coordinate effectively across leaders and partners
• A proactive, solutions-oriented approach to executive support and operational coordination

*All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). The hourly pay for this role will range from $20 - $36 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

OptumCare is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

OptumCare is a drug-free workplace. Candidates are required to pass a drug test before beginning employment