City Council Assistant I

Job Description

Posting open until filled

General Description and Classification Standards

Provides administrative and clerical support to the Atlanta City Council.


Duties include, but are not limited to: ensuring that the council members are kept apprised of City Council activities; scheduling appointments and coordinating meetings; preparing and disseminating routine correspondence, documents and reports; assisting citizens, officials, departmental and other City personnel with various requests; answering the telephone; and greeting visitors.


Supervision Received

Works under minimal supervision; can set own work sequence and pace within process/department limitations.

Responsibilities

Essential Duties and Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Plans and executes assigned administrative projects for the Council President.
• Researches, prepares, proofreads, and edits reports, documents, and other materials.
• Maintains Council President's calendar, schedules meetings, appointments, speaking engagements, and conferences.
• Makes travel arrangements.
• Investigates a variety of problems, complaints, concerns, and other issues at the request of the Council President; represents the Council President as requested.
• Responds to questions, complaints, and requests for information by telephone, in person, or by mail from the public, employees, elected officials, and other city officials.
• Answers the telephone; screen calls and provides information.
• Meets and greets visitors and/or directs visitors to appropriate person.
• Uses independent judgment and discretion in the handling of emergency situations.
• May oversee temporary or contract workers as needed.
• May perform other duties as assigned.

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Qualifications

Knowledge Skills and Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

• Knowledge of records management, secretarial, and office practices.
• Skill in effectively communicating and interacting with elected officials, employees, members of the general public, and other groups involved in the activities of the City, both orally and in writing.
• Ability to assemble information and make written reports and documents in a concise, clear, and effective manner.
• Ability to type 50 WPM.

Minimum Qualifications

Education and Experience - Bachelor's Degree in Secretarial Science, Business Administration, Public Administration, or a related field. Two (2) years of experience as an administrative assistant or executive secretary required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Licensures and Certifications - None.

Preferred Requirements - Bachelor's Degree in Secretarial Science, Business Administration, Public Administration, or a related field; and five (5) years of experience as an administrative assistant or executive secretary preferred.

Work Environment

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.

Lifting Requirements:

Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

It is the policy of the City of Atlanta ("COA") that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.

The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran's status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.