Administrative Coordinator

The Chang Chavkin Center for Liberal Education and Civic Life at Bard College is seeking a full‑time Administrative Coordinator who will report to the Associate Director and oversee the center’s financial, administrative, communications, and event operations. This is a full‑time, in‑person role with some flexibility for remote work. Responsibilities Business Operations (50%) Partner with the Director and Associate Director in developing and managing the center’s annual and multi‑year budgets, aligning financial planning with the center’s strategic priorities Monitor and analyze revenues and expenditures, prepare financial reports, and recommend adjustments to support sustainable operations Oversee all center financial activity, including gifts, grants, purchasing, invoices, payroll coordination, and account reconciliation Interpret and apply College policies related to finance, purchasing, grants, travel and employment; develop internal procedures that ensure compliant and efficient operations Serve as liaison to Bard’s Finance, HR, and Sponsored Programs offices and resolve financial or administrative issues Event Coordination (30%) Manage all logistics for faculty institutes, seminars, and related events, including registration, travel, lodging, vendor coordination, and materials Develop event budgets in consultation with leadership, monitor expenses, and oversee post‑event financial reconciliation and reporting Communications & Administration (20%) Maintain the center’s contact database and manage listserv distributions in support of national faculty and partner engagement Oversee work‑study staff in updating the center’s websites and communications materials, setting priorities and ensuring timely execution Manage payroll for part‑time and student workers, and coordinate with HR to hire and onboard new employees Provide administrative support to the First Year Seminar faculty directors Perform related duties and responsibilities as assigned or requested Minimum Qualifications Bachelor’s degree or equivalent Proven experience in a related position, particularly in financial management, business operations, or higher education administration Demonstrated experience managing budgets and analyzing financial data Experience interpreting and applying institutional policies and procedures Excellent verbal and written communication skills Exceptional organizational skills and proactive deadline management Proficiency in Google Workspace and Microsoft Office (specifically Excel) Preferred Qualifications Familiarity with Bard College financial systems, purchasing procedures, and payroll processes Experience managing events or multi‑day programs with budget responsibility Working knowledge of database management systems Compensation $62,400 to $70,000 annually. Salary decisions are dependent on market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity. Benefits Overview Full‑time employees receive a comprehensive benefits package, including multiple health insurance options, TIAA retirement plans, generous vacation, sick and personal time, and additional benefits. For details, visit Equal Employment Opportunity Statement Bard is an equal‑opportunity employer and welcomes applications from individuals who contribute to diversity. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, mental or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities. How to Apply Please provide a cover letter, resume, and contact information for three professional references. Submit applications through Interfolio at #J-18808-Ljbffr