Operations Analyst 3

Project Management For Complex Planning Projects

Provide project management knowledge for complex Planning projects. Project management duties will include:

• Facilitating project from inception to conclusion and coordinating internal and external reviews of project details.
• Identifying risks as they are found and working with BPA management to mitigate/address issues.
• Providing regular project/assignment status reports as requested.
• Verifying work products adhere to BPA's standards and policies.
• Supporting and improving the documentation of all projects and the accessibility of project deliverables for multiple internal and external audiences.
• Maintaining project contract administration through tasks such as tracking invoices, supporting contract documentation, and verifying that contract record-keeping is complete, organized, accessible, and accurate.
• Maintaining project tracking to ensure that all project efforts are coordinated and proceeding forward to meet major timelines.
• Notifying team and COR if project timelines and milestones are at risk for not being met.
• Validating documents and files are created, processed, and maintained in accordance with compliance requirements and in accordance with Information Governance & Lifecycle Management (IGLM) standards and procedures.
• Verifying that all official records are accurately maintained and accessible for auditing purposes.
• In the event of disruptions or delays to project work, communicating early, often, and with a focus toward triage of project outcomes if necessary.
• Collaborating and communicating with external and internal stakeholders, including cross-organizational teams within BPA, Northwest Power and Conservation Council staff, Regional Technical Forum staff and members, utility staff, and NEEA staff, to verify that stakeholders understand BPA's perspective on a variety of topics related to conservation resource planning.
• Delivering professional communications, feedback, presentation materials, etc. to relevant parties alongside discussion of the contextual relevance of materials delivered.
• Understanding when to provide additional contextual or background information.
• Verifying understanding of audiences consistently and gently.
• Collaborating closely with the Conservation Resource Planning Team to discuss when and what should be communicated to stakeholders.
• Maintaining a proactive position relative to finding consensus within the Conservation Resource Planning Team.
• Being able to articulate disagreement with a colleague's position and then be able to put that disagreement aside and move forward.
• Maintaining effective meeting best practices.
• Conducting independent analysis of technical topics or data as specified by the Resource Planning Team Lead.
• Identifying deliverables, developing project plans, and implementing project plans in an organized, coherent manner in partnership with the Conservation Resource Planning Team Lead (and others as required by the project).
• Conducting replicable analysis that clearly documents and demonstrates calculations, findings, theories of action, or other relevant project information.
• Proactively identifying potential sources of data, departments or teams within BPA who may need to provide information, or collaborating with Energy Conservation team members to perform these tasks.
• Communicating needs or possible collaboration opportunities early and often to the Conservation Resource Planning Team Lead.
• Providing expert review or research of technical topics as required by the Conservation Resource Planning Team.
• Supporting investigation of topics of interest independently with an internally structured and documented approach.
• Maintaining documentation of research, calculations, suppositions, assumptions, and defending work performed internally to Conservation Resource Planning Team.
• Communicating feedback effectively and efficiently using software platforms such as Word, PowerPoint, Outlook, Office Suite, etc.

Requirements:

• Education & Corresponding Experience (required on matrix): A degree in Economics, Social Sciences, Computer Science, Engineering Technology, Business Administration or Management, Environmental Policy or in a closely-related field is preferred. With an applicable Bachelor's degree, 5 years of experience is required. With an applicable Associates degree, 7 years of experience is required. Without an applicable degree, 9 years of experience is required. Experience should be consistent with the specific requirements of business and operations analysis and progressively more technical in nature.
• Required Technical Skills & Experience (required on matrix): 3 years of research in the field of energy conservation (including energy efficiency and/or demand response). This research can include conducting planning studies such as potential assessments, market research, process evaluation or impact evaluation, as well as engineering specific research. Academic research, such as conducting an intensive thesis involving primary social science research, is acceptable for this requirement. 2 years of experience with project management/coordination, to include: Budget tracking and analysis Coordinating the efforts of multiple team members Advanced proficiency with Excel sufficient to review and create complex formulas.
• Preferred Skills & Experience (optional on matrix): Experience in energy conservation Experience in other aspects of the energy industry (utilities, developers, regulatory agencies, etc.)
• Additional Requirements (not required on matrix): Valid U.S. Driver's License is required.