Senior Facilities Specialist

Job Description
Senior Facilities Specialist (Full Time)
Department: All Openings, Facilities

Job Title:

Senior Facilities Specialist

POSITION SUMMARY:


Collects and analyzes information used to plan and schedule construction projects. Generates forecasts, variance reports, and other documentation used to monitor and manage projects. Researches and reports on economic, legal, and other factors that may impact project success. Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects and the reduction of issues due to scheduling errors. May participate in budget planning process for the project. Experienced with standard planning and scheduling methodologies and tools. Prepares plans and schedules for medium size and non- routine projects. Develops work-arounds and solutions to problems.


Leads and advises Janitorial Services activities, resources, staffing, and general operations.


Position is responsible for generating, prioritizing, planning, scheduling and follow-up for all planned (Preventive Maintenance, Predictive Maintenance and corrective) work.


Plans building or refurbishment projects focused on effectively utilizing spaces and resources to support the organization's physical facility and space needs. Prepares designs for review to include, layout plans, specifications, and standards that comply with building regulations, industry best practices, and organizational requirements. Estimates costs for labor, materials, and services. Generates, monitors, and updates project plans and timelines with task details, deliverables, and status updates. Coordinates construction and installation processes and expedites delivery of materials required by projects.


Essential Job Functions

• Assists Facilities leadership with the implementation of companywide projects, incident response interventions and communications.
• Leads and advises Janitorial Services activities, resources, staffing, and general operations.

• Serves as principle contact and liaison between the maintenance department and production and production support (schedulers/management) to help ensure the departments customers receive professional maintenance service in a timely manner.
• Responsible for ensuring the work order request process functions effectively; e.g., work scope is clearly identified with realistic completion dates assigned, appropriate resources are assigned, proper authorizations are in place, etc.
• Responsible for tracking and monitoring current and backlog work orders to ensure work projects are completed in accordance with the approved work order plan.
• Responsible for active engagement, communication and follow-up with departments customers and vendors to ensure approved projects begin/complete on time, work priorities reflect customer needs, solicit feedback on how Facilities can improve service and add value
• Responsible for ensuring the Enterprise Asset Management (EAM) system is updated daily or as needed to reflect completed work orders along with any improvement comments associated with the work order
• Responsible for maintaining agreed upon departmental metrics related to the performance of planning and scheduling functions, providing reports to Facilities leadership as needed or requested.

Maintain current knowledge of Federal, State and Local regulations related to facilities projects


Assist environmental, health, and safety team in additional duties as assigned.

• Performs other duties as assigned

Minimum Position Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.


Education and Experience


High school diploma and 10 years previous relevant experience in related facilities planning and scheduling work process and flow; or equivalent combination of education and experience is required. Experience in a manufacturing maintenance environment is preferred.


Must have the ability to develop project-specific plans to meet defined business objectives and create project schedules.


Working knowledge of building codes, OSHA and EPA requirements pertaining to a manufacturing or industrial facility is desired.


Strong oral and written communication skills.


Ability to perform math calculations, measurement, analysis or reporting as directed.


Experience with MS Office suite, particular emphasis on Word and Excel capabilities is required.


Knowledge/use of project planning software is preferred.


Intermediate/advanced computer skills, including proficiency in MS Word, Excel, and PowerPoint.


Ability to work scheduled shift and hours, including overtime


Ability to work with minimal supervision


Physical Demands


Demonstrates physical and functional ability to perform full anatomical range of motion to accomplish tasks. Evidence of visual and aural acuity and finger and hand dexterity to operate job specific equipment. Can withstand long periods of sitting, standing and/or constant walking. Ability to lift and carry up to 35 lbs. Other physical requirements include the ability to bend, kneel, crouch, twist, balance and reach above, out, and below.


Mental Demands


Ability to foster collaborative relationships, to work well under pressure, to organize and synthesize new information, and prioritize tasks. Ability to work independently and as part of a team. Possesses task planning, thinking, reasoning skills and flexibility.


Ability to multi-task with required detailed attention to work in an environment where interruptions need to be controlled. Demonstrates sensitivity to customer needs and expectations.


Working Conditions


The work environment characteristics described here are representative of those the employee encounters while performing the functions of this job .


While performing the duties of this job, the employee is frequently exposed to both office and plant environments. May be exposed to odors, chemical agents, dust, fumes, gases, sharp objects, hazardous or moving equipment, wet slippery floors, and extremes in temperature and humidity.


Interacts regularly with various staff and employees, and occasionally with vendors, suppliers, community members and regulatory agency representatives.


Travel and overtime are required when necessary.


Operational Excellence


Supports all operational excellence initiatives ensuring full participation in all department services, continuous improvement efforts, and training programs.


Quality Assurance


Maintains a safe, orderly working environment including FOD compliance.


Ensures adherence to Piper Aircraft, Inc. corporate compliance policies.


Adheres to organization and department policies and procedures.


Compliance


Responsible for ensuring compliance with laws, rules and regulations appropriate to job function.


Comply with all organizational policies and standards regarding ethical business practices.


Work ethically and with integrity; upholds organizational values.


Maintains compliance with company safety policies and procedures, OSHA, and EPA regulations including Personal Protective Equipment (PPE), behaviors, physical space and hazardous waste disposal procedures.


Communicates Effectively


Effective communicator with strong interpersonal skills who understands how to develop and maintain external supplier and internal customer relations in both written and oral form.


Maintain a high level of professionalism at all times during direct contact with employees, suppliers, and customers.


Decision Quality


Makes good and timely decisions that keep the organization moving on-time with deliverables.


Optimizes Work Processes


Knows and contributes the most effective and efficient processes to get things done, with a focus on continuous improvement.


Attention to Detail


Takes responsibility for a thorough, accurate, and detailed method of completing work tasks.


Drives Results


Overcomes adversity, consistently achieving quality results - even under demanding deadlines and unexpected operating circumstances.


Teamwork


Interacts, partners, and collaborates effectively with others, positively contributing to overall department and organizational deliverables and results.


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