Office Manager

Kohrman, Frye & Associates, CPAs is a long-established public accounting firm that has provided personalized financial guidance to individuals and businesses since 1948. The firm offers a broad range of services, including tax management, accounting, audits, financial statements, and financial planning. Its mission is to help clients maintain financial stability today while proactively planning for future goals. Kohrman, Frye & Associates, CPAs emphasizes open communication, thorough research, and sound analysis, and is committed to high standards of excellence and professionalism in every client engagement. The Office Manager is a full-time, on-site role based in the Cincinnati metropolitan area, OH, responsible for overseeing daily office operations and ensuring an efficient, professional environment. Competitive pay and Excellent Benefit Package Seeking a highly organized, proactive, and detail-oriented Office Manager to support our fast-paced accounting firm. In this role, you will be the backbone of our daily operations, ensuring seamless communication between our staff, accountants, and clients. The ideal candidate possesses exceptional multitasking abilities, strong clerical skills, and a welcoming professional demeanor. This position requires someone who thrives in a dynamic environment, takes ownership of office management, and is ready to step up during our peak busy seasons. Key Responsibilities Administrative & Accountant Support: Assist accountants with daily operational tasks and administrative needs. Tax Document Management: Maintain precise internal checklists for all incoming and outgoing tax returns; process and e-file prepared tax returns and Form 1099s accurately and timely. Client & Communication Services: Manage phone lines and greet clients, serving as a primary point of contact for firm-wide interactions. Financial Assistance: Handle routine billing, client deposits, and accounts receivable tasks. Office & Vendor Operations: Maintain office inventory by ordering supplies and overseeing the maintenance of essential equipment (including the copier, postage machine, alarm system, shredding services, and facility safety checks). Required Skills & Qualifications Previous CPA & Accounting Background Preferred Technical Proficiency: Advanced knowledge and hands-on experience with Microsoft Word and Microsoft Excel. Communication & Multitasking: Proven ability to manage competing priorities while maintaining professional interactions with clients and internal accountants. Organizational Excellence: Meticulous attention to detail with a track record of sustaining orderly files, checklists, and workflows. Seasonal Flexibility: Ability and willingness to work extended hours during peak tax season, including a minimum of 50+ hours per week and mandatory Saturday shifts. #J-18808-Ljbffr