Admin Asst, Exec Field

Field Executive Administrative Assistant

The Field Executive Administrative Assistant position will perform the following duties:

• Performs administrative duties for executive management.
• Manages and maintains executives' schedules.
• Prepares invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Opens, sorts, and distributes incoming correspondence, including faxes and email.
• Files and retrieves corporate documents, records, and reports.
• Greets visitors and determines whether they should be given access to specific individuals.
• Prepares responses to correspondence containing routine inquiries.
• Performs general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepares agendas and makes arrangements for committee, board, and other meetings.
• Makes travel arrangements for executives.

Preferred Qualifications:

• Advanced proficiency in Microsoft Excel, including PivotTables, XLOOKUP, Power Query, and complex formulas.
• Experience performing data reconciliations, researching discrepancies, and resolving data variances.
• Strong data analysis skills with the ability to identify trends, anomalies, and opportunities for process improvement.
• Experience working with large datasets and maintaining a high level of data accuracy and integrity.
• Strong analytical, problem-solving, and organizational skills with exceptional attention to detail.
• Experience using Power BI, Tableau, or similar business intelligence and data visualization platforms to develop reports, dashboards, and actionable insights.