Health Sciences Support Specialist

Job Description

Job Description

Title: Health Sciences Support Specialist

Position Type: Professional Tech Full time

College: Pikes Peak State College

Campus: CHES Campus

Location: Colorado Springs

Salary Range: 50,891.00

 

Who We Are:

The Specialist supports the administrative team operations including greeting and coordinating visitors to CHES, ensuring campus events are advertised, purchasing supplies and equipment, coordinating deliveries, providing student support and badge printing services, coordinating and tracking ordering of office supplies and instructional supplies, processing payments and invoices, supporting academic programs, and budget tracking and data needs.

 

Job Summary:

The Specialist supports the administrative team operations including greeting and coordinating visitors to CHES, ensuring campus events are advertised, purchasing supplies and equipment, coordinating deliveries, providing student support and badge printing services, coordinating and tracking ordering of office supplies and instructional supplies, processing payments and invoices, supporting academic programs, and budget tracking and data needs.

Duties & Responsibilities:

Campus Management:
Managing campus specific projects or events with other departments including facilities, ITSS, Admissions/Recruitment, Student Experience & Equity, etc. Coordinating with AED to ensure that campus activities are advertised and signed. Greeting visitors and coordinating with appropriate leadership or staff to ensure that any needs are met. Coordinate delivery of orders to CHES by accepting orders and communicating arrival of items to appropriate stakeholder.

Administrative Support:
Provides support to the Assistant to the Executive Dean,
Program Support Specialists, CHES students, faculty and staff. This position must be able to coordinate a high-volume and face-paced office environment while maintaining a positive work environment and high productivity. Collaborates with various divisions and departments across the college to implement and assist with college wide initiatives and campus/division specific events as well as creating and communicating with community partnerships and stakeholders.

Student Support:
Provide student support by greeting students and providing assistance as needed. Provide student badge printing services, specifically during peak times like Health Sciences New Student Orientation and beginning of semester. Ensure students know about resources available on campus and through the college (Advising, Military and Veterans Services, Counseling, Tutoring, Food Pantry, etc.

Purchasing and Budget Support:
Manage department ordering and track purchasing orders. Purchase office supplies and instructional supplies as orders requests are submitted. Follow PPSC and State of Colorado Procurement guidelines and purchase card (pcard) guidelines. Track all orders to ensure that orders are placed, delivered, and invoices paid.

Competencies/KSAs:

Ability to navigate differences effectively and respectfully in the workplace.
Proven ability to effectively manage multiple priorities and meet deadlines with attention to detail.
Excellent organizational skills and ability to think logically and follow directions.
Creativity and flexibility in designing innovative approaches to solving problems.
Demonstrated excellent verbal, written, and electronic communication skills.
Demonstrated ability to excel independently and as a team member in a collaborative environment.
Strong interpersonal skills and positive energy regarding professional education.
Other duties as assigned by the direct supervisor or chain of command.

Minimum Qualifications:

• Completed bachelor's degree from a regionally accredited institution OR completed associate's degree with two years of professional level experience performing similar duties to those described for this position OR four years of professional level experience performing similar duties to those described for this position.
• Demonstrated experience with Microsoft Office Suite and electronic file management.
• Experience in a fast-paced office setting.
• Demonstrated resilience and ability to embrace change in the workplace.

Preferred Qualifications:

• Two years of professional level experience managing and coordinating department operations
• Experience with PPSC internal management systems, such as Banner, Navigate and D2L.
• Experience with electronic signage systems, such as ScreenCloud.
• Experience ordering supplies and processing invoices for payment.
• Experience with budget tracking.
• Experience in higher education setting.

Selection Process:

For full consideration, all application materials must be received by 4:00 p.m. on August 31, 2026.

Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.

Visa support is not available for this position.

Application Instructions: 

Application must be submitted online. Incomplete applications may not receive full consideration. A complete application will include:

Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement. Resume - Reflect experience, education, knowledge, skills, and abilities.
Unofficial Transcripts - Unofficial transcripts for all degrees conferred. Official transcripts are required if hired for the position.
Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.

Additional Information/Benefits:

Work Life Balance 

Pikes Peak State College offers a generous amount of annual leave and sick leave. Depending on your employment category and full or part-time status, Pikes Peak State College offers 15 hours a month of annual leave and 10 hours a month of sick leave accrual. There are paid holidays and alternate paid holidays which allow the college to be closed Christmas Day through New Year's Day. Eligibility is defined by your employment FTE status. 

Tuition Reimbursement 

Education and your success are a priority at Pikes Peak State College. We encourage you to develop job skills and abilities which will benefit you as well as our college. Eligible employees, their eligible dependents, and spouse/domestic partners may enroll in credit courses at any of the Colorado Community College System. Eligibility is defined by your employment FTE status. 

Health, Dental & Vision 

Pikes Peak State College offers a comprehensive benefits package designed to provide you and eligible dependents, spouse/domestic partner, with a broad range of employer paid and employee paid benefit options. In addition to medical coverage, the college offers dental and vision insurance plans to choose from. Eligibility is defined by your employment FTE status. 

Retirement 

Pikes Peak State College participates in Colorado Public Employees' Retirement Association (PERA) contribution rates. State employees are required to a mandatory contribution of a percentage of their salary to the plan, and the college contributes a percentage as well. While you are enrolled in PERA, you do not pay Social Security. In addition, there are supplemental retirement plans available through three other vendors.  

Flexible Spending Accounts 

Flexible Spending Accounts (FSA) offer you an easy way to pay for eligible medical and childcare expenses with money that's set aside with a pre-tax benefit. Eligibility is defined by your employment FTE status. 

Disability Coverage 

Pikes Peak State College offers disability insurance to help you meet needs should you become unable to work due to an illness or injury. 

Life Insurance 

Pikes Peak State College offers life insurance paid for by the college to eligible employees. Supplemental life and accidental death and dismemberment insurance policies are available for those interested in additional coverage. Eligibility is defined by your employment FTE status. 

Additional Leave Programs 

Pikes Peak State College offers additional leave programs such as bereavement leave, jury leave, community and parental academic leave, Family and Medical Leave (FML), and Colorado Family and Medical Leave Insurance (FAMLI).