Executive Assistant to the Assistant Superintendent of Human Resources and General Counsel

Administrative Office Support

Facilitate the efficient operation of an administrative office and provide administrative/clerical support to the Assistant Superintendent of Human Resources. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure

High school diploma/GED

Special Knowledge/Skills

Effective communication and interpersonal skills

Proficient computer, organizational, and file management skills

Knowledge of general office practices and procedures

Ability to maintain confidentiality, multi-task and work with minimal supervision

Experience

Minimum of 5 years successful office experience

Major Responsibilities and Duties

1. Prepare HR monthly board report for the Board of Trustees monthly meetings.
2. Register and process payments for CCISD job fairs.
3. Submit agenda items and/or support materials for Board of Trustees monthly meetings/workshops and required follow-up; facilitate corresponding contracts/maintain records for new teachers and/or coaches after their elections and ensure return of contracts in a timely manner.
4. Assist with preparation of possible non-renewals and terminations of professional employees.
5. Assist Policy and Legal Affairs Specialist with contract administration.
6. Preserve the confidentiality of the office, administration, and District in communicating information to administrators, faculty, students, staff and the public.
7. Provide administrative/secretarial support for Assistant Superintendent of Human Resources and General Counsel; compose and prepare correspondence, reports and other similar documents.
8. Perform the routine work activities and practices associated with a productive office, including but not limited to answering phone calls, sending and retrieving e-mail messages and faxes, maintaining and retrieving information files.
9. Prepare requisitions for office supplies and other items needed by the department. Ensure that office machines are functioning properly and required follow-up when needed.
10. Examine/process and prepare for supervisor's signature and/or may sign purchase orders, budget amendments; assist with budget development/monitoring. Prepare payment for expenditures in the department in a timely manner and maintain accurate budget records.
11. Assist district patrons and employees by providing needed information or routing to appropriate staff.
12. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
13. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
14. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
15. Research district policy, precedent, and current practices prior to taking action.
16. Participate as an effective team member who contributes to district, department, and content goals.
17. Demonstrates proficient levels of technology applications.
18. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
19. Utilize time wisely for effective management of job responsibilities.
20. Maintain punctuality in daily work times, appointments, and meetings.
21. Meet task completion deadlines established by supervisor.
22. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
23. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
24. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
25. Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

Effective verbal and written communication; concentration while performing duties; ability to maintain emotional control under stress; ability to work with frequent interruptions

Physical Demands/Environmental Factors

Moderate standing, walking, bending, lifting; prolonged sitting and use of computer;repetitive hand motions

Term: 230 days

Para: 7

Clear Creek Independent School District