Maintenance Administrative Assistant

Job Title

In an efficient and accurate manner, performs typing for the Maintenance Manager, upon request.

Proof all typed documents for content, grammatical errors, spelling errors, typing errors and proper format before returning to the author.

Appropriately and promptly distributes all correspondence.

Maintain a hard copy of documents and/or saves to computer file as requested.

Maintain logical filing systems and accurate records on requisitions and purchase orders, allowing for easy retrieval of documents.

Update weekly maintenance schedules.

Schedule prompt and proper disposal of garbage containers.

Maintain confidentiality of files and correspondence.

Answer the telephone in a professional and courteous manner.

Record accurate and complete messages from callers.

Perform general payroll duties, such as totaling each employee's time and after obtaining manager's approval, submit to payroll by the weekly deadline.

Maintain construction records on IAP projects

Maintain Permit and their support records for all required testing.

Maintain a clean and hazard free work environment and follow all policies and procedures regarding safety.

Perform other duties as assigned.

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