Legal Assistant/ Legal Secretary

Job Description

Job Description

We are looking for an experienced Legal Assistant/Legal Secretary to support a busy civil litigation practice in California. This permanent, office-based opportunity is ideal for a detail-oriented candidate who is comfortable managing litigation support tasks, coordinating deadlines, and handling court-related documentation with accuracy. The role offers the chance to work alongside a collaborative legal team in a fast-paced law firm environment.

Responsibilities:
• Coordinate litigation calendars by tracking court deadlines, hearings, filings, and case milestones to help attorneys stay on schedule.
• Prepare, format, revise, and proofread legal correspondence, pleadings, discovery materials, and other case documents for accuracy and consistency.
• Manage electronic filing submissions in state and federal courts while ensuring compliance with procedural and formatting requirements.
• Maintain organized physical and digital case files, including document storage, retrieval, and version control within document management systems.
• Assist with discovery-related workflows by organizing records, compiling materials, and supporting e-discovery processes as needed.
• Communicate with attorneys, court personnel, clients, and outside parties in a thorough and courteous manner to facilitate case progress and administrative follow-up.
• Support day-to-day legal administrative functions, including scheduling, document coordination, and general litigation assistance for the assigned team.• At least 4-5 years of experience supporting civil litigation matters in a legal assistant or legal secretary capacity.
• Working knowledge of litigation procedures and familiarity with both state and federal court systems.
• Demonstrated experience with court filings, including electronic filing processes and deadline management.
• Strong command of Microsoft Office applications; experience with ProLaw and NetDocuments is advantageous.
• Excellent written and verbal communication skills, with the ability to produce clear and accurate legal documents.
• Strong proofreading, organizational, and time-management abilities in a fast-paced legal setting.
• Experience with document management and e-discovery support is preferred.
• Ability to work effectively in a team-oriented, in-office environment in San Jose, California.